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Administrative Assistant (Top Secret Required)
SiloSmashers is seeking a Administrative Assistant to support our federal law enforcement client with administrative support.
The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.
Work Description:
· Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
· Review and modify correspondence for internal consistency and conformance.
· Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
· Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
· Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
· Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees.
· Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
· Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
· Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
· Enter and maintain professional data.
· Serve as records manager and maintain office files.
· Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
· Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
· Prepare property turn-ins.
· Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
· Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
· Respond to administrative queries and taskers by the established deadline. Keep accurate records of final disposition of each action and inform the respective action officer of results.
· Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
· Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
· Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
· Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
· Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures.
Requirements:
· High school diploma and three (3) year of general office experience. Bachelor's degree from an accredited university or college or relevant training may be substituted for experience.
· Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
· Ability to communicate orally and in writing.
· Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
Job Posted by ApplicantProFull Time
$44k-55k (estimate)
06/23/2024
07/11/2024
silosmashers.com
RESTON, VA
25 - 50
1992
ANGELA DRUMMOND
$5M - $10M
Business Services
SiloSmashers is an industry leading strategy, management, and technology consulting firm, with depth of knowledge and expertise, and a proven methodology that enables customers to break down organizational silos, and increase communications and collaboration, to achieve Peak Performance and mission success. SiloSmashers provides a comprehensive set of strategy and technology consulting services focused on Project/Program Management, Performance Management, and IT Security, and supported by a proven methodology based on collaboration, strategic alignment and metrics. SiloSmashers has worked on ...a wide range of projects, for numerous government departments and agencies including; and the Departments of Homeland Security, Transportation, Health and Human Services, Treasury, Justice, and Interior; General Services Administration; and the Environmental Protection Agency.
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