Job Summary

The Accounts Receivable Specialist is responsible for effective management, analysis and problem resolution of the company's outstanding accounts and the application of payments.

Main Responsibilities :

• Embraces the Company’s safety culture, actively support all safety initiatives, and adhere to defined accountabilities implemented by the Safety Steering and Continuous Improvement teams
• Supports, promotes, and practices the Company core values, vision, and mission; follow code of ethics, workplace conduct, safety, and other established policies
• Tracks customer balances and processes credit card payments as needed
• Completes lien waivers as needed
• Responsible for billing customers for manufacturing materials. Importing in ticket files checking for errors, processing, printing, and mailing invoices to customers daily.
• Runs accounts receivable reports, including end-of-month reporting, aging, customer statements, finance charge summaries, balance summaries, etc.
• Identifies, investigates, and resolves past due invoices and any other reconciliation issues for overpayment, short payment, tax, discounts, etc.

including follow-up and contacting customers for collection

• Resolves collections by examining customer payment plans, payment history, and credit line
• Maintains customer account file notes
• Processes credit hold and release from credit hold status changes in system
• Obtains credit and reference information for new customer credit applications
• Provides W9 documentation to customers as needed
• Supports accounting and administrative team in other areas as needed; performs other related duties as assigned

Education :

• High School Diploma or equivalent required
• Associates degree in business, accounting, or finance preferred

Skills :

• Two or more years of hands-on accounting experience in receivables preferred; construction-related experience a plus
• Ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability / willingness to follow-up for collection on accounts, including communicating and interacting with customers in a professional manner
• Ability to adapt to situations and work under pressure of deadlines
• Experience using spreadsheet and accounting and database software; JD Edwards, JWS, and Command Alkon experience a plus

Physical Requirements :

• Most work performed in an office environment, quiet to moderate noise level
• Occasionally required to lift and / or move up to 35 pounds
• Regularly required to use hands to move and manipulate objects and operate a computer
• Regularly required to communicate (talk and hear)
• Sitting for long periods (up to 8 hours or more) at a desk using a computer; with intermittent breaks
• Occasionally required to stand and walk, reach with hands and arms and stoop, kneel, crouch, or crawl; visiting work sites may require walking over uneven terrain and some exposure to dust, chemicals, and loud noise
• Some travel with overnight stays away from home may be required

Benefits and Perks :

• Choice of 3 Medical Plan Options
• Prescription Drug Coverage
• Dental and Vision Plans
• Flexible Spending Account or Health Savings Options
• Paid Parental Leave
• Employee Assistance Program
• Life and AD&D Insurance
• Disability Insurance
• Paid Time Off and Paid Holidays
• 401(k) Savings Plan with Company Match
• Product and Service Group Discount Programs

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job.

Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.

Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the .

If you are an individual with a disability and require a reasonable accommodation to :

• to meet the requirements of the role in which you are applying
• complete any part of the application process
• access or use the online application process and need an alternative method for applying

Last updated : 2024-07-03