Company Background:

Founded in 1959, Sims Crane & Equipment Co. has led the crane and rigging industry in Florida for over 60 years with innovative safety practices and education, sophisticated technology, and financial stability. Our clients can attest to the professionalism that is Sims Crane & Equipment. We offer a broad selection of equipment for heavy lifting and hauling applications for construction and industrial projects. Our customer service principles have been built around family values and nurturing client relationships. As a third-generation family-owned-and-operated business, those core values, along with knowledge, expertise, and dedication separate Sims Crane from the competition. https://www.simscrane.com/

Job Summary:

The ideal candidate will possess a willingness to learn and grow with the role and a desire to stay in the Tampa region for the long-term. The Accounts Payable Specialist responsibilities include maintaining accurate records regarding payments to suppliers, and processing payments from clients. This position will report to the Chief Accountant.

Essential Functions:

• Ensure 3-way match processes and controls are performed.
• Maintain communication with vendors through phone and email to communicate 3-way match discrepancies and resolution.
• Establish and implement controls around invoice processing.
• Maintain timely and effective communication with internal sales branch staff to facilitate proper invoice approvals.
• Maintain accrual tracking spreadsheets as needed.
• Ensure proper coding of invoices in the general ledger system.
• Reconcile vendor statements on a monthly or as needed basis.
• Ability to handle high volume of invoices and vendors efficiently and effectively.
• Assist with month-end reconciliations and closing procedures.
• Support the accounting team during various annual audits.
• Perform other projects as assigned.

Competencies:

Interpersonal Relations - Develops and maintains effective relationships with others; relates well to people from varied backgrounds and in different situations; shows understanding, courtesy, tact, empathy, concern, and politeness.

• Relates to people in an open, friendly, and professional manner.
• Cooperates and works to gain support and commitment from others when performing tasks.
• Discusses subjects in a constructive manner, with all levels of staff.
• Fosters cooperation, collaboration, and communication to facilitate consensus and accomplish tasks.
• Demonstrates diplomacy by approaching others about sensitive issues in non-threatening ways.
• Fosters an environment conducive to open, transparent communications among all levels.
• Notices and accurately interprets what others are feeling, based on their word choices, voice tones, facial expressions, and other nonverbal behavior.
• Presents oneself in a professional manner to maintain image and credibility.

Communication - Delivers clear, effective communication and takes responsibility for understanding others.

• Organizes, expresses, and communicates ideas clearly in writing.
• Ensures that regular communication occurs based on the needs of the work, the individual, management or the situation.
• Uses analogies, visuals, and other techniques to tailor communications to specific audiences.
• Utilizes skill in presenting information, analysis, ideas and positions in a clear, succinct, accurate, convincing manner, as is appropriate with the audience.
• Identifies and uses effective communication channels and methods (e.g., presentations, electronic dissemination, social media).
• Clearly and effectively conveys information verbally.
• Asks appropriate questions.

Financial Acumen - Maintains and applies a broad understanding of financial management principles to ensure decisions are fiscally sound and responsible.

• Identifies cost effective approaches.
• Demonstrates broad understanding of financial management principles to direct organizational actions.
• Uses cost-benefit thinking to set priorities.
• Prepares, justifies and/or administers the budget for the program area.
• Monitors the overall performance of the organization and adjusts allocation of finances based on progress against goals.

Fosters an environment that encourages fiscal responsibility.

Teamwork - Works with and helps others to accomplish objectives.

• Participates willingly and effectively in team assignments and projects.
• Identifies areas of personal expertise and seeks out opportunities to lend expertise to working groups to maximize outcomes.
• Solicits input from team members.
• Fosters a working atmosphere conducive to collaborative efforts.
• Listens to constructive feedback and incorporates suggestions to achieve collective objectives.

Adaptability - Adapts quickly to change and easily considers new approaches.

• Understands changes in work tasks, situations, and environment as well as the basis for change.
• Persists towards solutions and goals in changing circumstances.
• Acknowledges new information and adjusts responses accordingly.
• Adjusts timelines, results and expectations appropriately to changing needs.
• Overcomes obstacles to achieve results.
• Thinks and acts effectively under pressure.
• Identifies ways to incorporate new practices into existing framework.
• Remains flexible and open to new ideas and encourages others to value change.

Required Skills/Abilities:

• Microsoft Office and Adobe skills
• Strong organizational skills
• Excellent customer service skills
• Excellent verbal and written communication skills
• Knowledge of accounting and management principles and accounts receivable procedures.
• Willingness to collaborate with others within the accounting department and through the Company.

Minimum Requirements

• Bachelor’s degree, preferably in accounting or a related field, from an accredited college or university OR AA/AS degree with 1 year of experience in accounting or related field OR 3 years of experience in accounting or a related field
• 3-5 years of experience in corporate accounting or accounts receivable role.
• Valid Florida Driver’s License.
• Must be legally authorized to work in the United States.
• Must be able to understand, speak, read, and write in English.

Physical Requirements:

• Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.