ACCOUNT RECEIVABLE/ PAYABLE SPECIALIST

JOB DESCRIPTION / GENERAL PURPOSE:

To provide financial, clerical and administrative service to ensure efficient, timely and accurate payments of account under his or her control.

MAIN JOB DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Maintain up-to-date billing system
• Generate and send out invoices
• Follow up on, collect and allocate payments
• Carry out billing, collections and reporting activities according to specific deadlines
• Perform account reconciliations
• Monitor customer account details for non-payment, delayed payments and irregularities
• Research and resolve payment discrepancies
• Generate age analysis
• Review AR aging to ensure compliance
• Maintain accounts receivable customer files and records
• Follow established procedures for processing receipts, cash etc.
• Process credit card payments and electronic payments
• Prepare bank deposits
• Investigate and resolve customer questions
• Process adjustments
• Manage account payable using accounting software and other programs
• Establishing and maintaining relationships with new and existing vendors
• Comparing purchase orders, price, terms of payment and other charges
• Ensure bills are paid in a timely and accurate manner
• Communicate with customers via phone, email or mail
• Assist with month-end closing
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Maintain a safe and secure working environment
• Handle customer inquiries and complaints
• Answers multi-line phone system.
• Maintain and monitor office equipment functionality.

Education and Experience

• Knowledge of accounts receivables/accounts payables
• Knowledge of office administration and procedures
• Knowledge of general booking procedures
• Knowledge of general accounting principals
• Proficient in MS Office
• Bachelor's degree (BA) from a four-year College or University; or two to three years related experience and/or training; or equivalent combination of and experience

Key Skills and Competencies

• Attention to detail and accuracy
• Good verbal and written communication skills
• Organization skills
• Information management
• Problem analysis and problem-solving skills
• Team member
• Stress tolerance
• Sense of urgency
• Customer Service Skills