44 Administrative Assistant (On-site) Jobs in Long Beach, CA
SJS Executives LLC is Hiring an Administrative Assistant (On-site) Near Long Beach, CA
The Administrative Assistant will work with the Engineering Service, Projects & Construction Section. Under the responsibility of the Chief of Projects & Construction Management, the Administrative Assistant will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects & Construction Management Section.
The pay range for this position is $20.00-$22.00/hour. There are also 11 paid federal holidays, 7 days of sick time accrual, medical, dental, vision, and 401k.
SJS is a Service-Disabled Veteran Owned Small Business (SDVOSB) with about 250 employees coast to coast; it specializes in professional services to support federal and military organizations.
Responsibilities will include:
- Perform budget management duties for the Projects and Construction Section, including the maintenance of the budget spreadsheet and reviewing pay applications for multi-year contracts.
- Conduct general administration for Projects and Construction Section, including gathering information for monthly KPIs.
- Type a variety of documents from draft to final version using a personal computer such as: memorandum, reports, forms, spreadsheets and similar material and require proofreading for grammatical and spelling errors
- Track all IDSRs that require purchasing team
- Initiate communication with vendors to request quotes for product and will have designer review before submitting LEAF 2237. Some weekend work will be required to support and assist the East Coast Program Manager with callouts, handling scheduling.
- Will be responsible for records management especially in relation to procurement. They will maintain and update all folders containing purchasing and contracting information (both digital and physical)
- Track receipt of order (furniture receiving reports) for all items procured by interior design team, which can include credit card orders and solicitation packages. Must maintain appropriate procurement and voucher documentation for six (6) years and three (3) months, in compliance with VA Manual MP-4, Part X, Item No. 5-1c.
- Generate & create solicitation (procurement) packages, as well as submit LEAF requests (2237s) for procurement of orders. They will check that all required documents are complete, named and dated correctly, so that the designer can submit the package to FORCE. After project award, they will coordinate with move coordinator and vendor for product delivery (to include designer if specific to a project activation).
- Responsible for the development of the Project Management Plan & Team Charter for the Projects & Construction Management Section.
- Responsible for completing Project Management related training as necessary.
- Perform other duties as assigned.
- Preferred education of bachelor's degree or higher.
- Minimum 2-3 years of work experience in administrative environment. Project Management and Interior Design knowledge is beneficial, but not required.
- Must possess computer skills: Microsoft Word, Excel, Outlook (email), Adobe Acrobat DC. Experience with Microsoft Teams is beneficial, but not required.
- Must safeguard confidential information (both printed and electronic); Must comply with VA privacy act laws, federal regulations, VA statutes and police, and VHA policy.
- Must have a clean record and be able to successfully pass a drug test and thorough background check that spans beyond 7 years for possible access onto military installations.
Job Summary
Full Time
$53k-66k (estimate)
06/28/2024
07/13/2024
sjsexecutives.com
VIRGINIA BEACH, VA
200 - 500
2008
GINO GONZALEZ
$10M - $50M
Business Services
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About SJS Executives LLC
SJS Executives, LLC of Virginia Beach, Virginia is an SBA 8(a) certified and VA-verified Service Disabled Veteran Owned Small Business (SDVOSB) that specializes in professional, administrative and general management services for military and industrial organizations, including program management support, staffing and recruiting, human resources and skilled trades support (including mechanics, electricians, architects, engineers and more). Although we are headquartered in Hampton Roads, our 80+ staff members work in multiple regions of the USA, and we possess a secret facility clearance. SJS is... adept at providing industrial organizations, including federal government and defense agencies, with top-notch, high-caliber office, clerical, administrative and management personnel for long term positions. Most of our personnel possess more than 10 years of experience plus advanced degrees. In 2015, SJS underwent a Past Performance Evaluation (PPE) conducted by independent third party Open Ratings Inc., a division of Dun and Bradstreet. The PPE collected rankings, comments and ratings from multiple SJS customers to assess our performance across a variety of parameters including reliability, cost control and quality. We scored excellent (95 to 98 out of a possible 100) across all categories.
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The following is the career advancement route for Administrative Assistant (On-site) positions, which can be used as a reference in future career path planning. As an Administrative Assistant (On-site), it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant (On-site). You can explore the career advancement for an Administrative Assistant (On-site) below and select your interested title to get hiring information.
