Office Manager

The Office Manager provides high executive-level support to the most senior executive(s) within a region or business unit. The Office Manager is responsible for effectively managing the day to day activities and time sensitive materials of the executive office and handles confidential information with discretion. This position must demonstrate strong organizational skills, be proactive, exercise of independent judgment and discretion as well as have strong communication and client service skills. Will often serve in an office manager capacity and manage the receptionist as well as other administrative staff.

What You'll Do:

• Independently manage the day-to-day activities of the executive office and the administrative support personnel as assigned
• Prioritize and handle internal and external correspondence; screen incoming calls in the most professional manner; schedule meetings and maintain daily and long-term calendar; coordinate executive and board meetings and materials preparation
• Assist in maintaining effective relationships with clients, designers, consultants and internal
• Skanska clients
• Assist Executive(s) in management of schedules/calendars
• Proactively manage executive’s travel plans
• Assist Executive(s) in preparation and review of expense reports
• Create and maintain comprehensive filing systems – including electronic files
• Inventory and ordering of office supplies
• Inventory, operation and upkeep of office equipment
• Oversee functions within our conference rooms for internal and external clients
• Perform general administrative duties such as typing, copying and filing
• Manage unit functions such as monthly, quarterly or annual employee and management meetings
• Special projects as assigned
• Shall serve as an office manager and manage the receptionist as well as other administrative staff
• Demonstrate commitment to an Injury-Free Environment and Skanska Safety and Health
• Assisting with payroll, document control, assisting with hiring craft employees

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.

We're Looking For:

• Computer knowledge and efficiency, including Microsoft Office products
• Experience with Payroll
• Experience with document control
• Experience with hiring craft employees
• Broad understanding of industry
• Strong written and verbal communication skills
• Strong math and analytical skills
• Ability to prioritize projects and manage to very tight timelines
• Functions effectively as part of a team
• Highly accountable and proactive
• Ability to maintain discretion and confidentiality at all times
• Excellent time management and organizational skills
• Education and/or Experience
• Associate Degree required
• Bachelor’s degree desired
• 10 years of related administrative experience

Skanska is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.

Skanska Equal Employment Opportunity

Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we’re one of the world’s largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 30 offices around the country. In 2021, construction in the U.S. generated $6.4 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 7,300 teammates in the U.S. and 30,000 globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime.

Search Firm and Employment Agency Disclaimer

Search Firm and Employment Agency Disclaimer Skanska USA Human Resources (“Skanska HR”) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively “Skanska USA”). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (“Vendor”). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.

Job Type: Full-time

Pay: $71,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Will you now or in the future, require sponsorship?
• Do you have experience with payroll, document control, and hiring craft employees?

Experience:

• Management: 1 year (Preferred)

Ability to Relocate:

• Seattle, WA: Relocate before starting work (Required)

Work Location: In person

Salary : $71,000 - $80,000