HOW YOU CONTRIBUTE:
The Operations Assistant is responsible for performing a variety of administrative tasks, including scheduling, answering phones and maintaining office supplies and inventory. The ability to multitask, while maintaining complex schedules and providing administrative support, is essential in this position. We are looking for an individual who is efficient and comfortable being a member of a team and supporting other staff. The candidate must be comfortable with general office operations, including electronic correspondence, filing, typing reports, and distributing mail. The ideal candidate for this position is organized, manages their time effectively and efficiently, and has strong attention to detail. Assuring a steady completion of workload in a timely manner is key to success in this position. Our Operations Assistant is one of the faces of our organization and therefore should have good people and communication skills in order to best work with our participants and constituents.

SPECIFIC RESPONSIBILITES:
Facilities Support

• Assist with building operations including maintenance, cleaning, daily upkeep, and other building logistics
• Maintain office supplies including inventory and ordering of office supplies and equipment
• Assume responsibility for basic maintenance of office equipment, including computers, copy machines and fax machines

Administrative Support

• Copy and file bills and cash receipts
• Support organizing and executing annual audit
• Receive and process mail
• Check and replenish front reception file folders
• Answer incoming calls, Check SkyART voicemail and assume other receptionist duties
• Manage all administrative email accounts

Programmatic Support

• Track student attendance for studio, school, and community/outreach programs; with oversight from supervisor
• Support student registration for SkyART programs
• Help administer onboarding, training, and supervision (where appropriate)

YOUR BACKGROUND INCLUDES:

• HS diploma or equivalent required; Bachelor’s or Associate’s Degree in business, human services, or arts administration preferred
• Excellent administration skills with strong attention to detail
• Ability to work within a small collaborative environment and manage multiple priorities simultaneously.
• Advanced knowledge of computer and printer/copy equipment required
• Bilingual Spanish a plus

WHAT WE OFFER: SkyART offers a comprehensive benefits package that includes a competitive salary commensurate with background, experience, and position responsibilities. Depending on the position, in addition to salary, benefits for eligible employees may include:

• Starting employees get four weeks of Paid Time Off allowance per year
• Twelve paid holidays and one additional day off for your birthday
• Employee retirement account with up to 3% contribution from SkyART
• 100% of health Insurance benefits (reviewed annually as it relates to budget)
• 100% dental and vision from SkyART
• 100% of cell phone paid by SkyART

HOW YOU APPLY:
Please submit resume and cover letter by email to Hr@skyart.org with “Operations Assistant” in the subject line. Do not mail or fax. No telephone inquiries please.

SkyART is committed to creating a diverse work environment and is proud to be an equal opportunity employer. SkyART does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.