What are the responsibilities and job description for the Accounts Payable Specialist position at Smart Warehousing?
Job Title: Accounts Payable Specialist
FLSA Status: Exempt
Reports To: Accounts Payable Supervisor
POSITION SUMMARY: Accounts Payable is responsible for researching, processing and reconciling vendor payments. The successful candidate will also have good organizational, communication and computer skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Verify, process, and post vendor payments (ACH, credit card, and check).
- Responsible for verifying temporary employees’ timesheets with invoices and posting to NetSuite.
- Keep vendor files updated with historical documents and records.
- Monitor vendor accounts to ensure payments are up to date.
- Review, research, and resolve invoice discrepancies and issues.
- Determine and record entries to correct accounts, and cost centers by analyzing invoices.
- Create and upload invoices into NetSuite.
- Calculate and report sales taxes by reviewing paid invoices.
- Maintain strong vendor relationships.
- Respond to vendors and employee’s inquiries in a timely manner.
- Complete new vendor set up and obtain all required documentation for vendor file.
- Perform a monthly audit of expense accounts for discrepancies.
- Assist with month end closings.
- Exercise confidentiality and discretion in communications with non-accounting personnel and customers.
- Provide supporting documentation for audits.
- Complete other duties as assigned by manager.
“THE PERSON” | MINIMUM REQUIREMENTS:
- Bachelor’s degree in accounting or equivalent combination of education and experience.
- 1 or more years of experience in accounts payable related work; 3 or more years of experience preferred.
- Proficiency in Microsoft Excel and Outlook.
- NetSuite experience preferred, but not required
- Demonstrated ability to manage multiple priorities with a customer service focus.
- Excellent verbal and written communication skills.
- Strong teamwork orientation: willingness to help larger team meet goals and responsibilities.
KEY ATTRIBUTES:
- Strong organizational and time management skills.
- Exceptional attention to detail
- Excellent verbal and written communication skills
- Team oriented and willingness to help larger team meet goals and responsibilities
REASONS TO COME WORK FOR SMART:
At Smart we offer a wide range of employee benefits including, but not limited to:
- Competitive compensation packages
- A wide range of benefits including 401K with company match.
- Medical, Dental, and Vision healthcare plans
- Parental leave
- Professional growth and internal promotion opportunities due to continuous organizational growth
- Holiday pay
- Flexible work schedules for headquarter positions and multiple shift options for warehouse roles.
Smart Warehousing is an equal opportunity employer. We are committed to creating a diverse and inclusive environment, and do not discriminate based on race, age, gender, national origin, religion, sexual orientation, status as a protected veteran, or status as an individual with a disability as well as all other characteristics and qualities protected by federal, state, or local law.
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