213 Business Operations Manager (IS-0301-13) Jobs in Cambridge, MA
Smithsonian Institution is Hiring a Business Operations Manager (IS-0301-13) Near Cambridge, MA
Department: Smithsonian Astrophysical Observatory
Employment Type: Full Time
Location: Cambridge, MA
Reporting To: Chief Operations Officer
Compensation: $116,820 - $151,870 / year
DescriptionOPENING DATE: June 3, 2024
CLOSING DATE: June 28, 2024
TYPE OF POSITION: Trust Indefinite (Non-Federal)
DIVISION: Atomic and Molecular Physics
LOCATION: Cambridge, MA
AREA OF CONSIDERATION: This position is open to all eligible candidates.What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Childcare), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation, as required.
- Complete a Probationary Period if applicable.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
MAJOR DUTIES Join the prestigious Atomic and Molecular Physics Division as the Business Operations Manager, where you will manage non-scientific operations supporting cutting-edge astrophysical research. Your responsibilities will encompass the administration of sponsored projects, human resources, and financial functions. This role is pivotal in fostering an environment that enables scientific inquiry and innovation.
- Strategize and coordinate operational activities alongside senior management to optimize division effectiveness.
- Oversee the administrative aspects of internally and externally funded projects, ensuring compliance with funding agencies such as NSF and NASA.
- Manage the division's budget, including planning, execution, and forecasting, while ensuring financial compliance and cost-effectiveness.
- Lead human resource initiatives, including staffing plans, recruitment, and performance management.
- Act as a liaison for the division with internal and external partners to facilitate collaboration and compliance.
Knowledge, Skills, and Abilities required:
Budget Administration: Advanced Knowledge of the principles and practices of budget administration and analysis, including preparing, justifying, reporting on, and executing budgets and the relationships among program, budgeting, accounting, and reporting systems.
Financial Management: Advanced knowledge of techniques for monitoring and managing expenditures to ensure cost effectiveness, including the use of cost-benefit analysis to set priorities, and specialized knowledge of SAO/SI financial processes and procedures.
Contracting/procurement: Specialized knowledge of various types of sponsored research contracts grant proposal preparation and award administration requirements (for example, NASA or NSF), and related knowledge of procurement requirements such as Federal Acquisitions Regulations.
Research Administration: Broad knowledge of contract administration sufficient to monitor long and short-term research and/or development contracts that extend over several years and cover research, development, testing, and/or production of complex state-of-the-art scientific equipment and instrumentation.
Human resources administration Broad knowledge of government performance management systems, recruitment policies and practices, and personnel policies and procedures.
Communications skills: Ability to express information effectively in all formats, taking into account the audience and nature of the information; to make clear and convincing presentations; and to listen to others, attend to nonverbal cues, and respond appropriately
Computer Skills: Advanced knowledge of and ability to effectively utilize enterprise applications and desktop software, including spreadsheets, databases, project scheduling, and document preparation tools.
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Resume/CV should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week. College Transcript should be provided if using education for qualification.
What To Expect Next: Once the vacancy announcement closes, your resume will be reviewed and compared against the qualifications and experience requirements for this job. After a review of applicant resumes, qualified candidates will be referred to the hiring manager.
Commitment to Diversity, Equity, and InclusionThe Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact hr@cfa.harvard.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian's Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.
The Smithsonian Astrophysical Observatory is an equal opportunity employer committed to diversity in our workplace. Please visit the SAO website at http://www.cfa.harvard.edu/
Job Summary
Full Time
$136k-173k (estimate)
06/05/2024
07/03/2024
omd.si.edu
Washington, DC
<25
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