Summary : Responsible for the cash management function of the Company, assisting with the accounting and financial reporting functions of the Company, and assisting with the administration of the Company’s retirement plans.

Essential Duties and Responsibilities include the following :

• Perform cash management function by managing appropriate cash investments, initiating and approving wires (foreign and domestic), ACHs and account transfers and by maintaining positive banking relationships.
• Manage the Company’s lines of credit and facilitate annual renewals.
• Assist with preparing cash forecast on a monthly basis for upper management and Board of Directors (BOD).
• Manage and facilitate customer credit card processing.
• Maintain Payment Card Industry (PCI) compliance.
• Manage Purchasing Cards for authorized employees.
• Assist with producing accurate monthly financial statements and reports BOD.
• Assist with closing accounting periods on a monthly and fiscal year-end basis.
• Review monthly balance sheet account reconciliations prepared by finance department staff.
• Assist with preparing profit and loss projections on a monthly basis for upper management and BOD.
• Coordinate with outside auditors to perform successful year-end audit.
• Work with outside tax accountants to initiate timely Corporate Federal and State tax payments.
• Prepare report detailing proposed dividend scenarios for BOD on an annual basis.
• Prepare tender offer projection for BOD on an annual basis.
• Prepare and submit various tax filings including Canadian VAT, PA Escheat and federal 945 withholding
• Assist with the annual renewal of Company insurance coverages.
• Assist with the annual Company stock appraisal process
• Assist with year-end tax document reporting for W-2s, 1099-Rs and 1099-Misc.
• Comply with retention policy requirements by coordinating year-end document purge.
• Assist with administering ESOP and 401K Retirement Plans which includes the following :
• Coordinate with outside auditors to perform successful year-end audit for both plans.
• Process retirement and termination distributions as needed for both plans.
• Prepare and distribute required notifications to participants for both plans.
• Prepare annual ESOP allocation.
• Establish and track ESOP segregated accounts of terminated employees.
• Participate in yearly ESOP signup meetings for newly eligible employees.
• Assist and participate with the yearly ESOP diversification requirements.
• Prepare and analyze the ESOP repurchase obligation study on an annual basis.
• Conduct monthly 401K meetings for newly eligible employees.
• Approve and process 401K hardship requests as needed.

Requirements / Skills

• Bachelor’s Degree in accounting or finance
• CPA (preferred)
• CTP (preferred)
• Proficient knowledge of banking, accounting and financial processes
• Understanding of data analysis and forecasting
• Well-organized with ability to prioritize
• Working knowledge of MS Office and accounting software (e.g

Infor Syteline)

• Very good communication and interpersonal skills
• Attention to detail and problem-solving ability

Compensation Package

• Competitive pay; DOE
• Benefit package includes medical, dental, vision, 401K, ESOP, Paid time off

Last updated : 2024-06-22