Salary: $76,861.00 - $82,861.00 Annually
Location : Snow College - Ephraim, UT
Job Type: Student Success
Job Number: 00492
VP Organization: Student Affairs and Enrollment Management
Department: Registration
Opening Date: 05/28/2024
Closing Date: Continuous
Description

Position Summary: Describe below the primary purpose and function of this position.
The Registrar plays a pivotal role in the efficient operation of the college by managing academic records, coordinating course scheduling, facilitating registration processes, and ensuring compliance with institutional policies and regulations. They serve as a central point of contact for students, faculty, and staff regarding academic matters and provide support to various academic departments.
Qualifications

Graduation from an accredited institution with a bachelor's degree required; Master's degree in higher education administration, student affairs, or related field preferred.Previous experience in academic administration, student services, or registrar's office preferred.

• Bachelor's Degree (Master's Preferred)
• Five or more years working in higher education leadership
• minimum of three years experience in a Registrar Office capacity
• Full operational knowledge of FERPA

Major Responsibilities/Duties

1. Academic Records Management:

• Maintain accurate and up-to-date records of student academic progress, including grades, transcripts, and graduation requirements.
• Oversee the secure storage and retrieval of academic records in compliance with applicable laws and regulations.
• Coordinate the issuance of official transcripts, diplomas, and other academic credentials.

2. Course Scheduling:

• Collaborate with academic departments to develop class schedules for each academic term, considering factors such as faculty availability, classroom space, and student demand.
• Ensure that course offerings align with program requirements and meet accreditation standards.
• Monitor enrollment trends and adjustment to course schedules as needed to optimize student access and academic resources.

3. Registration Services:

• Develop and implement registration procedures, including online registration systems and in-person registration events.
• Assist students with course selection, registration processes, and academic planning.
• Resolve registration-related issues and conflicts in a timely and efficient manner.

4. Academic Policy Compliance:

• Interpret and enforce institutional policies and procedures related to academic registration, enrollment, and graduation.
• Stay informed about changes in academic regulations and accreditation standards, communicating updates to relevant stakeholders.
• Provide guidance and training to faculty, staff, and students on academic policies and procedures.

5. Student Support and Advising:

• Serve as a resource for students seeking information about academic programs, degree requirements, and transfer opportunities.
• Provide academic advising support, including degree audit reviews and course planning assistance.
• Collaborate with counseling services and academic advisors to support student success and retention efforts.

6. Reporting and Data Management:

• Generate reports and analyze data related to enrollment trends, academic progress, and graduation rates.
• Contribute to institutional research efforts by providing accurate and reliable data for accreditation reviews, program assessments, and strategic planning initiatives.
• Ensure compliance with data privacy regulations and best practices for data security and confidentiality.

Knowledge

• Academic Policies and Regulations: Understanding of academic policies, regulations, and procedures governing areas such as registration, enrollment, grading, and graduation requirements at the community college level.
• Higher Education Administration: Familiarity with the structure, functions, and operations of community colleges, including administrative processes related to student records, academic programs, and institutional accreditation.
• Student Information Systems (SIS): Proficiency in using student information systems and database management software to maintain accurate academic records, generate reports, and facilitate registration processes.
• Data Privacy and Security: Knowledge of laws, regulations, and best practices related to data privacy, security, and confidentiality in handling sensitive student information and academic records.
• Technology Skills: Competence in utilizing various technological tools and platforms for communication, data analysis, and information management, including Microsoft Office Suite, database management systems, and online registration systems.
• Educational Trends and Best Practices: Awareness of current trends, issues, and best practices in higher education, including innovations in academic advising, student support services, and enrollment management strategies.

Skills

• Organizational Skills: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment while maintaining accuracy and attention to detail.
• Communication Skills: Strong verbal and written communication skills to effectively interact with diverse stakeholders, including students, faculty, staff, and external partners, and convey complex information clearly and concisely.
• Interpersonal Skills: Capacity to build positive relationships, collaborate with colleagues across departments, and provide excellent customer service to students and other members of the college community.
• Analytical Skills: Proficiency in analyzing data, identifying trends, and synthesizing information to support decision-making processes, develop strategies, and improve operational efficiency.
• Problem-Solving Skills: Ability to identify issues, anticipate challenges, and develop creative solutions to address complex problems related to academic records, registration processes, and student support services.

Abilities

• Adaptability: Flexibility to adapt to changing priorities, procedures, and technology platforms in response to evolving needs and circumstances within the college environment.
• Leadership: Capacity to provide leadership and guidance to staff members within the registrar's office and collaborate effectively with colleagues in other departments to achieve shared goals and objectives.
• Customer Focus: Commitment to serving the needs of students and other stakeholders with professionalism, empathy, and a focus on delivering high-quality services and support.
• Ethical Decision Making: Integrity and discretion in handling confidential information, adherence to ethical standards and professional codes of conduct, and a commitment to promoting fairness and equity in academic policies and practices.
• Teamwork: Ability to work collaboratively as part of a team, sharing knowledge, resources, and expertise to achieve common objectives and contribute to the overall success of the institution.

Discretion & Independent Judgment on Matter of Significance

• Authority to formulate, affect, interpret, or implement management policies or operating practices.
• Authority to hire and terminate an employee.
• Performs work that affects operations to a substantial degree, even if the assignments are related to operation of a particular segment of the College.
• Authority to commit the College in matters that have significant financial impact.
• Budget management and commitment of appropriate funds or grants.
• Provides professional/consultation advice to management.
• Participates in planning long or short-term business objectives and goals..
• Represents the College in handling complaints, arbitrating disputes, or resolving grievances?

Additional Information
Applications will be reviewed when received. Open until filled.
Initial screening is based on the responses to the online submitted application, as well as your redacted resume and cover letter. Transcripts or any other submitted material will not be considered during initial screening.
Snow College is an Equal Opportunity/Affirmative Action employer and educator.
With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students.
Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.
The College was established in 1888; excellence continues to be the hallmark of all our work and activities. We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees.
Snow College offers benefits including medical, dental, vision, life and disability insurance, retirement, and more.
Below is an estimate of the benefits you would receive according to the salary listed in the example:
Salary: Total Benefits (based on a family plan, including retirement, life insurance, FICA, disability etc.):$76,861$38,664
To find out the most current information on benefits offered by Snow College to full-time employees, please visit our .
To find out the most current information on benefits offered by Snow College to full-time employees, please visit our