SUMMARY

The Executive Administrative Assistant for SEDC is responsible for providing high-level administrative and professional support to the SEDC Board of Directors. Executes a variety of complex administrative duties requiring sensitivity and discretion. The Executive Administrative Assistant utilizes excellent communication and time management skills. Responsibilities include a variety of administrative and coordination duties.

DUTIES AND RESPONSIBILITIES

Although other duties may be assigned, the essential duties include the following:

Administrative Duties

• Coordinates SEDC Board of Directors’ meetings, including preparing the agenda, communicating meeting dates/times, and providing any post-meeting notes and reminders to staff and vendors.
• Is responsible for taking accurate and professional minutes for all Board of Director meetings.
• Responsible for taking accurate and professional minutes for all Shareholder meetings.
• Manages the Board of Directors calendars, ensuring meetings, travel, and events are scheduled and confirmed in a timely manner.
• Screens all incoming calls and mail directed to SEDC and responds or routes to the appropriate individual.
• Organizes electronic and paper files, records, and correspondence.
• Project coordination for all ongoing SEDC projects. This includes monitoring and communication as required.
• Creates and revises SEDC documents as requested.
• Monitors all consultant and provider agreements for renewal dates and costs.
• Assist with budget preparation and monitoring.
• Responsible for preparing information for Shareholder Meetings.

EDUCATION/EXPERIENCE

• High School Diploma required.
• Related college courses are preferred; however, education may be substituted with 5 or more years of experience and on-the-job training.
• Minimum of five (5) years of administrative support/management to executive level experience required.
• Must have demonstrated experience and intermediate proficiency with the Microsoft Office suite.

SKILLS

• Has solid business acumen and is able to make decisions based on SEDC’s goals and objectives.
• Has the ability to prioritize multiple projects.
• Highly organized in day-to-day functioning.
• Develops process management to ensure daily, weekly, bi-weekly, and monthly work flows smoothly.
• Demonstrates the ability to be flexible and can pivot focus when necessary.

BEHAVIOR

The vision, goals, and objectives of the Soboba Economic Development Corporation require the Executive Administrative Assistant to perform in both a professional and personable manner. Great communication with co-workers, customers, and visitors is considered parallel in importance to technical knowledge and ability. Respect and consideration given to the dignity of each customer, visitor, and fellow Team Member is a requisite of successful job performance. Any attitude or behavior that will tarnish the name or reputation of the Soboba Economic Development Corporation is not accepted.

Other: Demonstrates a strong commitment to the cultural beliefs and values of the Soboba Economic Development Corporation. Practices cultural sensitivity always, recognizing the respective diverse work styles within the organization and the Soboba community.

REQUIRED

• A current California Driver’s License
• All applicants are required to complete the pre-screen Background Clearing and Drug Testing
• Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.