Starting salary: $64,000

SCCM has a generous remote work policy, and much of this position is work-from-home. However, you must be able to work from the office when your supervisor requires it. This position requires plane and local travel for SCCM's annual meeting, site visits, and trainings. You must reside in or plan to relocate to the Chicagoland area.

Primary purpose: Manages the logistical functions necessary to plan SCCM’s educational and business meetings.

Responsibilities

I. Meeting logistics for SCCM meetings, including the Critical Care Congress

• Coordinates with SCCM staff to gather the information necessary to plan successful meetings. Develops meeting budgets and manages related expenses.
• Develops meeting RFPs, researches and conducts visits to potential meeting sites as appropriate, and recommends meeting sites to the senior education manager.
• Negotiates meeting contracts with hotels, meeting suppliers, and vendors.
• Manages housing materials for staff, vendors, and VIPs attending SCCM meetings; compiles housing reports and maintains historical files.
• Manages logistics of SCCM meetings, including coordination with vendors for event venues, audiovisual, general contracting services, air travel, ground transportation, tours, security, and other ancillary vendors.
• Implements online committee, ancillary and exhibitor meeting request process for SCCM meetings as required.
• Responsible for the assignment and confirmation of meeting and hotel rooms to make optimal use of contracted facilities for all SCCM meetings.
• Develops meeting specifications for SCCM meetings to ensure that all parties are informed of the many details required for successful meetings.
• Works with the marketing department to order required signage for SCCM meetings as required. Assists marketing and publications departments with the development of meeting promotional materials, including collection of information from hotels, convention centers, etc.
• Along with the senior education manager, co-leads the Congress Command Center, monitoring all Congress events and coordinating logistical responses with staff, vendors, suppliers, and the facility.
• Reviews hotel, convention center, and vendor invoices after SCCM meetings to ensure proper charges and coding for each function.
• Maintains general meeting information on the SCCM website and internal staff resources.
• Provides on-site staff support at SCCM meetings as required.

Requirements

• Bachelor’s degree; CMP or related meeting certification
• 5-7 years meetings experience
• Experience in medical meetings setting preferred
• Strong understanding of meetings management
• Process-oriented approach and ability to troubleshoot difficult projects
• Excellent time management skills with ability to work on multiple projects simultaneously
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a collaborative team
• Experience in a technology-oriented, remote work environment
• Strong organization and critical thinking abilities