CHOOL/DEPARTMENT: Technology Department
TYPE: Classified STATUS: Non-Exempt SALARY LEVEL: ($14.71, full health benefits package) WORK CALENDAR: 223 Days, 8 Hours Per Day START DATE: July 8, 2024
REPORTS TO: Director of Information Technology/Systems
DEFINITION: Under general supervision, provides administrative support for the Technology department within the Somerton School District No. 11.
Essential Functions(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class).
Specific Duties/Tasks IncludePerforms a variety of secretarial support activities; researches, summarizes and analyzes information; compiles data to prepare special and recurring reports containing sensitive information; maintains and files Technology data records; verifies accuracy of work; assists with completion of forms; performs general clerical duties including typing, translating, filing, copying, answering phones and providing information. Greets visitors and staff.
Orders appropriate products and supplies; assists the Director with all aspects of paperwork for the department. Determines if Purchase Order is required, completes all purchase requisitions and obtains appropriate approval. Processes and follows up on purchase orders; maintains balances ensuring that purchase order amount is not exceeded. Plans and arranges meetings; communicates arrangements to appropriate individuals; creates and maintains department procedures manual and handbooks. Monitors and ensures accurate reporting of staff attendance and processes leave request forms. Prepares payroll information and submits to the District office.
Assists visitors by answering questions or providing information regarding school and District policies and procedures. Assists with master schedule data entry, inventory list, and data entry for district website. Supports school secretaries with PowerSchool and state reporting. Creates templates for exporting. Contacts and screens vendors. Prepares records for release to other schools. Inputs, updates and maintains student information in the computer system. Prepares paperwork for staff’s travel requests including hotel and car reservations and conference registration. Performs related duties as assigned.
Knowledge, Skills And Other CharacteristicsKnowledge of District and school policies and procedures.
Knowledge of student registration procedures and methods.
Knowledge of reception and telephone etiquette and techniques.
Knowledge of administrative support and record-keeping techniques.
Knowledge of standard office practices, principles and methods.
Skill in the use of a personal computer and related software.
Skill in English composition, grammar, spelling and punctuation.
Skill in verbal and written communication.
Skill in following oral and written instructions.
Skill in establishing and maintaining effective working relationships.
Physical RequirementsWork is performed in an indoor environment. Work requires frequent standing, walking, and sitting. Some positions may require bending and lifting up to 25 pounds.
QualificationsHigh School Diploma or equivalent. Two (2) years secretarial and/or administrative support experience preferred. Bilingual preferred. Fingerprint Clearance Card (IVP) required at the time of hiring. Additional certifications may also be required as specified by the District.