CEO Seeking Personal Assistant

Summary:

We are seeking a highly reliable and proactive assistant to provide personal and professional support to our busy executive. The ideal candidate will manage calendars, handle phone calls and correspondence, and assist with various personal and professional tasks. Strong organizational, communication, and multitasking skills are essential. This individual must be flexible and deliver with a passion and drive.

Responsibilities:

• Manage and organize schedules, appointments, and meetings for the executive on across multiple companies and on various calendars
• Learn business costs, obtain quotes from other companies, solve billing issues and assist bookkeeper in day to day transactions
• coordinate and assist in carrying out various projects
• Assist with day-to-day operations across various companies
• Run personal and professional errands for the executive i.e. Pickup materials, check on properties, deposit checks, meet partners and clients on my behalf, grab food or coffee for team, pickup plans, stamps, checks etc.
• Purchase gifts, materials, supplies as needed
• Research new ideas or potential projects
• Assist with sales leads for new clients, new tenants, buyers, sellers and investors needing renovations
• Assist with project management
• Research codes and laws as it pertains to real estate, property management or renovated properties
• Prepare documents, reports, presentations, procedures and processes
• Communicate regularly with CEO and with tenants and owners either verbally or written
• Attend real estate events, lunches, dinners, conferences (occasional travel)
• Maintain confidentiality and handle sensitive information with discretion and confidentiality

Qualifications:

• Hardware: Proficiency in setting up, maintaining, and troubleshooting computer systems and peripherals. You should be comfortable with assembling and disassembling PCs, replacing components, and understanding the functionality of key hardware elements such as CPUs, RAM, storage drives, and network devices.
• Software: Familiarity with various operating systems (Windows, macOS, Linux) and the ability to install, configure, and manage software applications. You should have experience with productivity suites (e.g., Microsoft Office, Google Workspace), communication tools (e.g., Google Meets, Zoom), and project management software (e.g., Trello, Click-Up). Advanced knowledge in areas such as cybersecurity practices, system backups, software development tools, or database management is a plus.
• Technical Support: Ability to provide technical support, troubleshoot software issues, perform system updates, and manage user accounts. You should be adept at diagnosing and resolving hardware and software problems promptly and effectively.
• Networking: Knowledge of network security protocols and the ability to troubleshoot network issues is beneficial.
• Typing Skills: Excellent Typist with speed and accuracy - 55 WPM
• Bi-lingual preferred, but not required
• Proven experience as a personal assistant or similar role
• Excellent organizational and time management skills
• Punctual and flexible
• Strong written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Knowledge of real estate, renovation, and remodeling processes are a plus
• Self Starter - Proactive A MUST
• Other Must Have Characteristics: Outspoken, Outgoing, Caring, Motivated, Driven, Consistent, Energetic, Friendly, Creative, Confident, Reliable, Sociable, Supportive, Empathetic, Dedicated, Proactive, Persistent, Resourceful, Adaptable, Dependable, Attentive, Articulate, Ambitious

The job would start roughly 20 - 40 hours a week with growth into a full time position.

About the CEO:

I lead several companies in Kansas City. I work at a fast pace and tackle the most challenging situations with confidence. I am direct but polite, expecting you to keep up without needing reminders. I am passionate about my work, approaching each day as a new opportunity to achieve our goals and vision. I'm not the most patient person and have a strong sense of urgency, so I expect you to match that intensity. If you share this drive and can thrive in a high-energy environment, you'll fit right in.

What we need from you:

You must love working and wake up ready to rock and roll every day! Our fast-paced environment requires someone who thrives whether working remotely or in the office, depending on the business needs of the day. Strong attention to detail is essential, as follow-through and follow-up are absolutely crucial. You must be driven, self-motivated, and a self-starter. Naturally loving problem-solving and staying calm in the face of uncertainty are key. Additionally, you need the ability to read the room and adapt to various situations and personalities. If this sounds like you, we want to hear from you!

We will train you. We will help develop you. We will assist you in obtaining your real estate license and guide you into a successful career choice.

How to Apply:
Please submit your resume and a cover letter detailing your relevant experience to Sophia@buywithsophia.com

Job Types: Part-time, Contract

Pay: $16.00 - $19.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Schedule:

• 4 hour shift
• 8 hour shift
• Choose your own hours
• Day shift
• On call
• Weekends as needed

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: On the road