Salary: $43,428.00 - $58,104.00 Annually
Location : Olympia Main Campus, WA
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: 00019135
Division: Student Services
Department: Athletics(307)
Opening Date: 06/13/2024
Our Opportunity
(SPSCC) seeks highly motivated and qualified candidates for the position of Fiscal Specialist 2 in Athletics.
The Fiscal Specialist 2 provides fiscal support using independent judgment in the interpretation and application of a variety of rules and procedures in specialized fiscal functions. This includes processing and advanced troubleshooting transactions related to invoice vouchers, purchase requests, travel authorizations/vouchers and related work for the Athletics Department. This position provides fiscal support to the Athletics Department and services to student athletes, students, athletic staff, coaches and Athletic programs.
South Puget Sound Community College is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. A firm understanding of anti racist policy development coupled with the skills to eliminate barriers that harm underrepresented people is a college requirement. The students that we serve come from a variety of backgrounds. On average, 43% of SPSCC students are people of color. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district.
And if that isn't enough? We also offer:

• A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs
• Fine dining in the , offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• The serving Batdorf & Bronson coffee and a selection of delicious food items from our baking/culinary students
• A brand new
• FREE Bus service every 15 minutes to downtown Olympia and beyond
• FREE on our campuses - permits are not required
• On-campus
• Percival Creek which runs beneath our campus footbridge, provides year-round beauty and views of Chinook, Coho, and chum salmon pass through each fall
• Many walking paths that are marked and on nicely paved sidewalks
• SPSCC promotes wellness with a variety of different on campus
• Lots of activities with our , which are FREE for staff and faculty
• Many community events in the
• that offer an opportunity for SPSCC employees to gather and connect around issues that define them personally, and which affect their work at the College and their professional development. Current Employee Resource Groups include:
  1. Staff and Faculty of Color (SFOC) ERG - an employee network which strives to create an intentional and relational foundation for community and trust building across different groups through shared values.
  2. The LGBTQIA ERG creates a space for LGBTQIA staff and faculty at the college to share resources, build support and community, and work towards greater equity and accessibility.

What You'll Do

Provide fiscal support on behalf of Athletics staff and programs:

• Respond appropriately and timely to inquiries regarding fiscal processes, purchasing, and services provided by the Athletics department.
• Monitor, reconcile, and manage check-out and expenditure reporting processes for Athletics procurement cards (multiple P-Cards, Foundation Credit Card, other discretionary accounts).
• Provide fiscal support to Athletics budget recipients regarding student travel, contingency fund proposals and Athletics purchases.
• Prepare and review expenditures for purchasing and other financial documents for accuracy.
• Initiate supply orders and purchase orders; create purchase requisitions.
• Collect, record, and deposit revenue for Athletics budgets. Budgets include over eleven Athletics dedicated accounts and seven Foundation accounts.
• Ensure payments are made to third party vendors to include preparing purchase requests, monitor invoices, communication, and payments.
• Troubleshoot open invoices in ctcLink, initiate payment request communications as needed with the Business Office

Budget Review and Reconciliation:

• Develop budget estimates, monitor, reconcile, initiate and control budget expenditures for Athletics.
• Prepare monthly budget status reports and inform the Director and Assistant Director of Athletics and budget recipients regarding budget status and advise of areas of concern.
• Perform analysis and reconciliation of Athletics budgets applying appropriate coding.
• Initiate corrective action as needed.
• Prepare, track and reconcile Athletics budgets monthly
• Prepare, track and reconcile P-Card logs monthly
• Provide fiscal and clerical support to the annual Athletics budget development process.
• Create and maintain spreadsheets and databases, e.g. inventory and budgets.
• Monitor budget statements to track expenditures and reconcile discrepancies

Provide clerical support to the Athletics Department

• Provide administrative support to the Director and Assistant Director of Athletics; including schedule meetings, calendar management, travel arrangements, purchasing, contracts, and reimbursements.
• Provide clerical support to the Director and Assistant Director of Athletics. This includes, but is not limited to: creating forms; sending mailings; reserving space for workshops and events; verifying accuracy of documents turned in by students; and other clerical duties as needed.
• Prepare, proof, and edit reports, correspondence, contracts and other documents as requested. Maintain accurate and organized filing systems and ensure filing is up to date.
• Works with other college units such as Purchasing, Facilities, and Information Technology to ensure accurate and timely procurement of materials and services.
• Record, distribute, and maintain meeting minutes for program committees and other meetings as requested.
• Utilize Microsoft Office Suite to create documents and presentations.
• Gather and assist Director and Assistant Director with appropriate data and information for college and Northwest Athletic Conference reports, forms, and other documents.
• Coordinate all travel arrangements for Athletics.

Serve as support staff for Athletics Department

• Will serve as back up support staff to the front desk when needed.
• Provide guidance and support the work of Athletics student employees.
• Serve on college committees and external committees as requested.
• Assist faculty, students and others and make appropriate referrals as necessary.
• Assist with all Athletics events and activities when needed; may include some evenings and weekends.

Qualifications You Possess

Minimum Qualifications:

• Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semesters hours of college level accounting OR equivalent education/experience.

Preferred Qualifications:

• Experience with reconciling statements and fiscal accounts.
• Strong organizational skills, ability to work independently and prioritize multiple tasks, maintain confidentiality and accommodate numerous interruptions.
• Position requires high degree of accuracy and attention to detail.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Build and maintain positive relationships with faculty, staff, and students in a professional, courteous manner.
• Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.
• Commitment to a working environment that values a diverse academic environment, inclusive of students, faculty, and staff of diverse cultural, socioeconomic, and educational backgrounds.
• Demonstrate commitment to the college's diversity goals.

To Apply
Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans Preference Applicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to with the job number for which they are applying in the subject line.

Background Check Condition of Employment Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.
Bargaining Unit This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.

South Puget Sound Community College values diversity and is an Equal Opportunity Employer and Educator South Puget Sound Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). SPSCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, Samantha Dotson, Executive Human Resource Officer /Title IX Coordinator, 360-596-5361, ssoto@spscc.edu, Building 25, Room 220, 2011 Mottman Rd SW, Olympia, WA 98512; South Puget Sound Community College is a smoke-free/drug free environment.
Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500.
A generous benefits package including medical, dental, vision, life insurance, long-term disability, retirement, and optional deferred compensation programs. The position is eligible to participate in the (DRS) retirement plan. Employees have the option to participate in two tax-deferred retirement investment programs. For health benefit information go to

COMPENSATION
Your paycheck is just part of your total compensation package, with an employee benefits package worth about 30% of your salary.

VACATION AND SICK LEAVE
Annual leave includes vacation, 11 paid holidays, and 12 days of sick leave. Additional leave may fluctuate as a result of the WFSE union bargaining agreement
For more benefits information please visit our website.
01

Describe your approach to collaboration and how you work in a culturally diverse group to reach a common goal.
02

What is your conflict management/ engagement style and how do you engage in cultural conflicts that might occur between individuals and/or groups of people?
Required Question