45 Office Administrator Jobs in New York, NY
Sparks is Hiring an Office Administrator Near New York, NY
Responsibilities
- Facilitate internal office communications across all departments (Events, Strategy, Account Management, Creative, HR, Finance, IT)
- Responsible for day-to-day office facilities operations (such as building access, coordinating with the building Superintendent and other vendors on repairs, etc.)
- Coordinate all logistics of Sparks New York office events for employees, vendors, clients and prospects
- Meet and greet all visitors and manage access to the building (delivery services, vendors/clients and other guests)
- Responsible for keeping office tidy, including entry, kitchen and storage areas
- Responsible for managing office vendors (janitorial, general contractor, plants specialist, furniture, food and beverage service, install and/or maintenance labor)
- Manage supplies inventory, including stationery and food/drinks for kitchen
- Track office expenses
- Coordinate with building management on all office operations and logistics
- Coordinate with HR on new hire onboarding, orientation, and equipment needs, as well as office administrative processes
- Coordinate with IT on all office technology in meeting rooms and work stations
- Coordinate and assist with logistics of in-office client and internal team meetings
- Manage the incoming and outgoing mail
- Project manage any renovations or installations in the office, managing all vendors and the budget in coordination with SVP Events & Experiences
- Coordinate regular meetings and status updates with SVP Events & Experiences/Office Lead to ensure all needs are being met
- Proactively ensure all New York-based team members have the support and resources needed to successfully perform their jobs
- Lead the office as a Code 10 ambassador and liaison for all company-wide employee events and functions, including holiday parties, happy hours, in-office activities, etc.
- Opportunity to get exposure to Sparks’ experiential marketing business, supporting onsite at local NYC client events.
- 1-2 years’ experience in administration or similar capacity preferred, but not required
- Experience in multitasking and prioritizing of assignments under high pressure in a fast-paced environment
- Proficiency with Apple and PC: specifically Google G Suite platform (Sheets, Docs, Slides, Gmail) and Microsoft Office Suites
- Familiarity with ADP and expense reporting
- Must possess strong interpersonal skills
- Ability to communicate clearly, both written and orally, as to communicate effectively with employees, HR management, and leadership
- Capable of handling various responsibilities and multiple projects simultaneously while operating independently
- Strong teamwork ethic
- Must be able to prioritize and plan work activities to use time efficiently
- Must be organized, accurate, thorough, and able to monitor work for quality
- The Sparks New York location is a dog-friendly environment
- Proficient in Google Drive and Microsoft Office
- Strong attention to detail, a positive attitude, and a team player
- Ability to operate within a fast-paced environment
- Excellent written, verbal and interpersonal communication skills to communicate effectively with employees, HR management, and leadership
We operate an open and inclusive culture where all recognize, respect, appreciate and encourage individuality regardless of race, gender, age, religion, culture, ideology, economic status, disability or sexual orientation. We believe that everyone at all levels of our organization is accountable for building this culture and we are challenging ourselves daily to seek and build diversity and equality in any way that we can–and we welcome your ideas to do so.
Think you’ve got what it takes to hang with us?
We’ve built our reputation on creating awesome experiences for our clients, but equally important is the experience we create for our people. Yes, we work hard. But we also make it a point to have fun. And we find our people work that much harder when work doesn’t feel so much like, well, work. If you share our mindset, we should chat.
We’ve always got our eyes peeled for smart, hungry people who think that what we do isn’t so much a job as it is a way of life. And while any company can supply stuff like benefits (and, of course we do too!) our greatest benefit comes from the amazing people you’ll interact with daily, who will challenge and push you to think harder, be more creative and love what you do.
Sparks provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Job Summary
Full Time
$158k-206k (estimate)
06/22/2024
07/17/2024
wearesparks.com
LEXINGTON, MA
500 - 1,000
1919
ANDREW CHANGE
<$5M
Related Companies
About Sparks
People forget names, dates and places, but they always remember how you made them feel. Sparks designs brand experiences that leave lasting impressions. We listen to your needs, learn about your audience and uncover the connections in between. We find the little details that people love about your brand, and then we innovate and create around them. Whatever your needs, Sparks will help you build undeniable moments that move people, get them thinking or simply bring smiles to their faces. The result? A meaningful live + digital experience that your audience will never forget. Trade show exhibi...ts and expo floors Proprietary events and meetings Media and thought leader events Brand activations and sponsorships Digital engagements Executive, corporate and brand experience centers Retail experiences And everything else! Learn more at wearesparks.com
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The job skills required for Office Administrator include Leadership, Coordination, Attention to Detail, Communicates Effectively, Microsoft Office, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
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