Job Summary :

The Mobile Equipment Administrator will work closely with the Mobile Asset Team to provide support to management and to maximize the company’s Mobile Assets, transportation goals and objectives.

Responsibilities and Essential Functions :

• Ensure all equipment is properly entered and removed into and from Timber for all brands
• Process and complete all required documents for commercial trucks, trailers, and forklifts, , equipment decals, insurance cards, IFTA, registration, HUT, etc.
• Complete and submit annual UCR documents
• Report bi-annual MCS-150 updates with FMCSA
• Submit annual 2290’s (HUT) for company owned vehicles over 55,000 GVW
• Complete annual IRP registrations and renewals for all company owned operations vehicles
• File monthly NY HUT & Quarterly KY & CT HUT
• File Federal / State IFTA and highway use taxes
• Performing other duties as assigned

Competencies :

• Teamwork : Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.
• Initiative : Ability to think and take constructive action at work without being urged highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.
• Adaptability / Flexibility : Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands.

Approachable, personable, articulate, and knowledgeable

Problem Solving : Using a systematic and effective approach in analyzing information to come up with good business solutions to problems.

Ability to manage multiple tasks with attention to detail.

Respect for all People : Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards.

Mature and service-oriented attitude.

Communication : Excellent communication (verbal and written) and organizational skills.

Work Environment and Physical Demands :

• Must be able to remain in a stationary position more than 90% of the time
• Must have the manual dexterity to continually use a computer keyboard and mouse, calculator, and phone; as well as other office productivity machinery, such as a printer and copy machine
• The person in this position needs to be able to occasionally move about inside the office to access file cabinets, office machinery, etc.
• May infrequently move or lift boxes (, paper, office supplies, etc.) weighing up to approximately 25 pounds
• May be required to travel, DMV office, Title Bureau and IRP office

Required Cognitive and Psychological Characteristics :

• Be personable, articulate, and knowledgeable.
• Ability to learn skills quickly with a mature and service-oriented attitude.
• Excellent organization and administration skills with a proven ability to multi-task and manage changing priorities.
• Superior attention to detail and highly motivated.
• Ability to manage multiple tasks.
• Dependable and reliable.
• Outstanding oral and written communication skills.
• Demonstrated capability to interact directly with all levels of employees.
• Strong analytical skills.
• Trustworthy with attention to confidentiality.

Required Credentials :

• High School diploma or GED required.
• Minimum of one (1) year experience in a DOT related position preferred.
• Knowledge of FMCSA, DOT, and Federal Regulations, as it relates to commercial equipment, qualifications and related compliance issues is preferred.
• Computer knowledge including Microsoft Word, Excel, and PowerPoint is preferred.

Last updated : 2024-06-21