SPECTRAFORCE is Hiring an Administrative Assistant Near Andover, MA
Administrative Assistant 12 months Andover, MA, 01810The position provides administration support, office management, correspondence drafting and editing, and performs an array of administrative functions. The contractor must be able to combine their existing skills and abilities to support working at the science-development-business interface. Role Responsibilities
Proactively coordinates and maintains the calendar of the assigned team members using initiative to ensure schedule is accurate and manageable.
Makes travel arrangements for the assigned team members.
Coordinates with administrative support to assist when traveling to other client offices to secure office space and security clearance at those sites.
Prepares expense reports for approval. Ensure expenses are filed correctly and comply with client Corporate Travel & Expense policy.
Schedules and coordinates multi-level / cross functional meetings, video, and teleconferences; uses meeting room scheduling systems.
Visitor coordination and event planning
Placing office supply orders and ensuring office supplies are in stock
Onboarding/Offboarding – Handle all logistics of bringing in and offboarding a colleague/contractor.
Coordinating with Lab and Business Operations
Assist colleagues with Purchase orders in Ariba
Replies to routine correspondence.
Basic Qualifications
High School diploma required
Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic.
InterviewAbout Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law. Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.