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SPECTRAFORCE is Hiring an Executive Assistant Near Seattle, WA
Role: Senior Executive AssistantDuration: 6 monthsLocation: Seattle, WADescriptionThe Senior Executive Assistant should thrive in high-pressure situations, adeptly managing a diverse array of tasks and confidential matters with utmost discretion. Exceptional communication skills are paramount, along with a passion for operating within a fast-paced, mission-oriented, results-focused environment. The ability to prioritize tasks independently is vital, underscoring the importance of flexibility, adept problem-solving abilities, and seamless collaboration with colleagues at all levels of the organization. Maintaining professionalism in all communications is imperative. Additionally, the role encompasses various administrative duties and ad hoc projects, requiring adaptability and resourcefulness. In addition to this work, we are looking for someone who will be a strong partner to our executives and their teams.
Responsibilities
Please list 3-4 functional activities the resource should be capable ofThe perfect candidate for this pivotal role will demonstrate exceptional judgement across diverse scenarios, coupled with exemplary written and verbal communication, administrative prowess, technical acumen, and meticulous organizational abilities. The capacity to deftly navigate multiple priorities is indispensable for success in this dynamic position.
What technical skills will successful candidates possess?Adept with EG standard tech – Microsoft 365 & Slack. Concur, Jira & Oracle nice to have
Is there any industry specific experience that would separate one candidate from another?Prior experience in a legal setting (corporate or law firm) a plus, tech/ecommerce company, travel/hospitality
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
Responsibilities
- Provide comprehensive support services to SVP and VPs, ensuring outstanding communication, responsiveness, and execution providing sophisticated Outlook inbox, task, and calendar management.
- Prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments, and take actions to ensure smooth day-to-day engagements and effective communications with others.
- Work closely with each executive to keep them well informed of upcoming commitments and responsibilities.
- Anticipate needs in advance of meetings, conferences, etc., and follow up appropriately to prepare and edit documents as needed, including correspondence, memos, notes, presentations, reports, forms, spreadsheets, slide decks, etc.
- Ensure well-organized and up-to-date travel logistics, expense reports, contact lists, vendor and invoice management, files/records, and other administrative needs
- Assist in other related duties as needed.
- 8 years of executive support experience, including supporting senior executives.
- Excellent verbal and written communication skills.
- Ability to speak and write with professionalism and tact in a wide range of circumstances.
- Advanced skills in Microsoft Office.
- Judgement to make appropriate, informed decisions regarding priorities, time, and communication.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Demonstrated sensitivity to diversity, equity, and inclusion.
- Exceptional organizational skills, follow-through, and attention to detailHigh initiative, productivity, and agility.
- Ability to complete a high volume of tasks and projects with limited guidance.
- Ability to switch gears and react with appropriate speed to situations and events that require quick response or turnaround.
- Technical proficiency to rapidly learn software and troubleshoot/solve technical problems.
- Ability to complete a high volume of tasks and projects with limited guidance.
Please list 3-4 functional activities the resource should be capable ofThe perfect candidate for this pivotal role will demonstrate exceptional judgement across diverse scenarios, coupled with exemplary written and verbal communication, administrative prowess, technical acumen, and meticulous organizational abilities. The capacity to deftly navigate multiple priorities is indispensable for success in this dynamic position.
What technical skills will successful candidates possess?Adept with EG standard tech – Microsoft 365 & Slack. Concur, Jira & Oracle nice to have
Is there any industry specific experience that would separate one candidate from another?Prior experience in a legal setting (corporate or law firm) a plus, tech/ecommerce company, travel/hospitality
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
Job Summary
JOB TYPE
Full Time
SALARY
$88k-111k (estimate)
POST DATE
06/24/2024
EXPIRATION DATE
07/21/2024
Show more
The job skills required for Executive Assistant include Presentation, Initiative, Written Communication, Problem Solving, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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