Accounts Payable Specialist

SUMMARY

This in-house role is vital to managing A/P functions, processing vendor invoices, recording journal entries, and supporting month-end close and reporting. We're seeking a detail-oriented professional with strong accounting knowledge, analytical skills, and a passion for teamwork and continuous improvement

RESPONSIBILITIES

• Manage day-to-day accounts payable activities of the procure-to-pay cycle.
• Process mail and virtual correspondence related to vendor invoices, input data in financial systems for processing; manage shared A/P email box.
• Prepare schedules and process daily cash disbursements with the banks.
• Perform various internal controls around disbursements, including approvals, 3-way match and validation of completeness and accuracy.
• Review and post disbursements to appropriate G/L accounts.
• Investigate inquiries around payment of invoices, provide guidance and follow-up.
• Apply critical thinking when analyzing financials and escalate potential issues to management.
• Document current processes, creating flow diagrams to identify gaps and areas for improvement.
• Prepare schedules and accruals for month-end and year-end close, ensuring completeness and accuracy.
• Reconcile accounts and generate reports for A/P for management review.
• Support preparation of financial statements and management reports for executive review.
• Apply new accounting policies and ensure compliance with rules and regulations.
• Ensure compliance with Rees Scientific’s financial policies, accounting standards, and regulatory requirements.
• Assist in audit preparations by gathering required documentation and supporting both internal and external audits.
• Maintain proper documentation for all financial transactions, ensuring easy access for audit compliance.
• Commit to a minimum of 10 hours of annual training to broaden skill sets and knowledge in accounting and business leadership.
• Establish clear daily, weekly and monthly goals for individual and team deliverables, regularly reviewing work for accuracy and completeness.
• Exhibit a comprehensive understanding of the general ledger, journal entry postings, and reconciliations.
• Demonstrate knowledge of the three financial statements and the impact of journal entries on financial reporting.
• Utilize foundational Excel skills, including keyboard shortcuts, XLOOKUP, pivot tables, SUMIFs, filters, and data visualization techniques.
• Master relevant financial data systems (e.g., DBA, FoxPro) to extract data and prepare analyses with trends and visuals.
• Develop a thorough understanding of business operations and the impact of various departments on financial outcomes.
• Exhibit flexibility by filling in for colleagues on PTO and training others on their responsibilities.
• Compose clear and purposeful emails, defining the request and timing of response.

QUALIFICATIONS

• Bachelor’s degree in accounting and a minimum of 3-5 years of relevant accounting experience and / or training in G/L, AP, or financial functions.

COMPENSATION: $29/hr.