JOB TITLE: Bookkeeper/Front Office Coordinator

FLSA STATUS: Salary Non Exempt

DEPARTMENT: Public Sector Finance

REPORTS TO: Director of Finance, Public Sector

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION: Varies

TRAVEL: 0-10%

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer phones promptly and professionally, direct calls to appropriate parties.
• Monitor company voicemail and properly relay messages.
• Welcome and assist visitors.
• Responsible for incoming and outgoing mail and packages.
• Maintains office supply and breakroom inventory and replenishment.
• Coordinate building maintenance and inspections.
• Email company correspondence and memos.
• Maintain shared calendars.
• Verify and submit vendor invoices for payment.
• Cash application for customer payments.
• Aged Accounts Receivable reporting.
• Crosstrain and assist billing procedures.
• Work client chargebacks.
• File, Scan, and Copy documents as needed.
• Coordinate office events.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE):

• High School Diploma or equivalent and 2 years of office or clerical experience.
• Must be highly skilled in the use of Excel spreadsheets.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong level of organization with excellent oral and written communication skills

• Must have excellent work habits, including a willingness to work the hours necessary to get the job done.

• Demonstrated ability to work calmly in a fast-paced team environment while effectively managing multiple projects.
• Ability to think critically to bring efficiency to processes.

Preferred Qualifications:

• Associate degree in office administration or related field or 2 of office and bookkeeping experience in leu of a degree.