We are looking for a Part time Receptionist for our front desk and perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our community. Our Receptionist’s duties include offering administrative support across the community. You will welcome guests and greet people who visit our community. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. THIS ROLE RERQUIRES YOU TO WORK EVERY OTHER WEEKEND AND SOME HOLIDAYS. FLEXIBILITY A MUST. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Hours are 2-3 days a week 8am-3pm and every other weekend 8:30am-5:00pm.

Responsibilities

• Greet and welcome guests as soon as they arrive at the community
• Direct visitors to the appropriate locations
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Perform other clerical receptionist duties such as filing, photocopying and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Experience in Microsoft Office Suite (preferred)
• Hands-on experience with office equipment (e.g. computers, fax machines and printers) required
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Previous experience in Long Term Care (preferred)
• High school degree or equivalent required

“At St Andrew’s Resources for Seniors System, we are committed to creating an inclusive environment where all residents, employees, and visitors feel respected and valued. We believe that diversity and inclusion are essential to providing high-quality care and services to our residents. We celebrate and honor the unique backgrounds, experiences, and perspectives of all individuals and strive to create a welcoming and accepting community for everyone."

Job Type: Part-time

Benefits:

• Paid time off

Schedule:

• Day shift
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person