Description

Job Summary:

The Community ARB Coordinator will work closely with the Director of Community Operations and property owners during the three periods of ownership: (i) initial ownership, (ii) the renovation, home planning and construction process and (iii) post construction maintenance and (iv) community compliance. In managing the POA’s responsibilities the Community ARB Coordinator will work closely with the Director of Community Operations, the Architectural Review Board, contractors, architects, engineers, vendors, suppliers, utility providers and governmental authorities. The ARB Coordinator will be an employee of the POA and report to the Director of Community Operations.

Duties and Responsibilities:

• Acts as Architectural Review Board & Community Appearance Administrator, primary contact, liaison and support to the committees to oversee and enforce covenants, ARB guidelines, and rules and regulations.
• Ensure agendas and minutes for ARB & Community Appearance meetings are prepared. Oversees and implements the issuance of permits, maintain files, and communicates with property owners.
• Respond to complaints or input from residents regarding a violation at a property, properties under construction, properties scheduled for hearings, etc.
• Perform Certificate of Compliance inspections for new and re-sale properties within the time required. Also, perform inspection following project completion to confirm and submit for refund of construction deposits.
• Maintains all property records including, but not limited to, subdivision plats, planning and zoning files, utility records, lot improvement plans and approvals, variance requests and approvals, ARB submissions and approvals, etc.
• Assuring builder, contractor, supplier, vendor, etc. compliance with community rules and regulations.
• Recommend policies and procedures for compliance for both internal team and residents.
• Effectively address difficult and sensitive inquiries, suggestions, and complaints with the Director of Community Operations.
• Works with all outside the gate property interests, i.e. DOT, Palm Beach County, City of Boca Raton, real estate agents, closing attorneys, mortgage providers, title examiners, architects, engineers, contractors, arborists, and other service providers.
• Review property inspection reports and ensure completion of identified problems. Implement necessary changes to prevent recurrence of identified or similar problems.
• Responsible for maintaining the confidentiality of all board and corporate business where confidentiality is required.
• Assist with various office functions and duties as requested.
• Other duties as assigned by the Director of Community Operations Manager.

Qualifications

Qualifications:

• Administration experience in a homeowner’s association, public agency, city government, nonprofit entity, or legal environment is preferred with a dedication to providing excellent client service to members.
• High-level of computer proficiency, specifically Microsoft Office is required.
• Florida CAM license preferred, but not required and CAI designations highly preferred.

Knowledge, Skills, and Abilities:

• Ability to perform a wide variety of complex and confidential administrative duties.
• Ability to read blueprints and construction plans.
• Considerable knowledge of applicable federal, state and local laws and regulations.
• Speaks clearly and persuasively in positive and negative situations. Responds well to questions. Reads and interprets written information easily. Communicates clearly, concisely and professionally in writing.
• Ability to assess situations to determine the importance, urgency and risks and make clear decisions in the organization's best interest.
• Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Works well in group problem solving situations and as a member of a team. Communicates changes and progress.
• Keeps commitments. Works with integrity and ethically. Supports the association’s goals and values. Displays original thinking and creativity. Generates suggestions for improving effectiveness and efficiency. Displays willingness to make decisions.
• Ability to obtain and maintain a valid state of Florida driver’s license.

 Physical Requirements:

Ability to lift to 30 lbs.; work in an upright standing or sitting position for extended periods of time, may fluctuate. May handle, finger, grasp and lift objects and packages. Reach with hands and arms, communicate, receive, and exchange ideas and information. Ability to navigate the property/building quickly and easily as required to meet the job functions; complete all required forms.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Working Conditions: 

While performing the duties of this job, the employee is exposed to outdoor weather conditions, due to inspections of houses. The noise level in the work environment is usually moderate.

Employee Acknowledgement: I acknowledge that I have received a copy of my job description and can perform the essential functions of the job. 

Compensation:

Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance
• Supplemental Life Insurance
• Company Paid Short Term Disability Insurance
• Company Paid Long Term Disability Insurance
• 401(k) Retirement Savings Plan with Company Match
• Paid Time Off

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

About St. Andrews Country Club Property Owners Association

St. Andrews of Boca Raton, a resident-only Platinum Club of America and a Distinguished Emerald Club of the World and ranked in the Top Ten of America’s Healthiest Club, is also internationally recognized for magnificent estate residences, recently completed $17.5 million renovations as part of a three-phase Improvement Plan. The POA Association features superior amenities and two 18-hole championship golf courses, including an Arnold Palmer Signature Design®. The POA Association offers a comprehensive Golf Performance Center with an indoor hitting bay and private practice area. Aaron Krickstein, formerly ranked #6 worldwide, oversees a full tennis program with 15 clay tennis courts, including a European red clay court. The POA Association also features a full-service spa, fitness center, and a 125,000-square-foot completely remodeled Clubhouse with four unique restaurants. A brand-new Recreation & Aquatic Center features three pools, poolside dining, Splash Club, state-of-the-art playground equipment, and an air-conditioned game room. St. Andrews has hosted numerous PGA golf exhibitions led by touring pros and is the home course to LPGA Touring Professional and resident Morgan Pressel.

For more information, please visit www.standrewscc.com or follow us on Facebook, Twitter, LinkedIn and Instagram.

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