ACADEMIC SERVICES SECRETARY

TERMS OF EMPLOYMENT : Full-time, 37.5 hours per week

CLASSIFICATION : ESP Pay Band P

HOURLY RATE : $16.00 per hour

APPLICATION DEADLINE : Open until filled

APPLY ONLINE AT : WWW.SC4.EDU / JOBS

JOB SUMMARY : The Academic Services Secretary provides secretarial support for Academic Services administrators, directors, faculty, and staff, through the completion of tasks to ensure efficient, effective, and compliant functions.

GENEROUS BENEFITS PACKAGE AVAILABLE (per current contractual agreement)

• Up to twenty-six (26) paid time off days annually (prorated based on hire date).
• Up to fourteen (14) paid holidays / days closed throughout the year (includes time off from December 24 through New Year’s Day) depending on hire date.
• Health insurance benefits : Multiple medical health plan options upon date of hire. Employer-paid dental, life, and long-term disability insurance upon date of hire.

Reimbursement payments for individuals declining medical and / or dental insurance coverage. Up to $500 annual vision / hearing allowance.

• Participation in MPSERS retirement system (includes employer and employee contribution options).
• Scholarship for employee, spouse, and / or dependent children to attend SC4 credit classes covering full cost of registration fee, tuition, and technology fee (when applicable) per campus guidelines.

Additional funds for employment-related education / training each year upon approval.

RESPONSIBILITIES :

• Provides secretarial support for the office of the Chief Academic Officer (CAO).
• Assists with document processing and preparation of reports for Academic functions as assigned.
• Assists with the editing of the college catalog.
• Assists with committee meetings as assigned.
• Assists with office supply inventory and processes orders as needed.
• Assists with organizing, setting up, and preparing materials for academic events and meetings.
• Assists with program review / PROE and course review materials.
• Assists with the faculty evaluation process as needed.
• Perform other duties as assigned.

SUPERVISION RECEIVED : Supervision received from the Chief Academic Officer.

EDUCATION / EXPERIENCE : Associate degree required. Minimum two years of experience in higher education. Understanding and exposure to all aspects of academic functions related to faculty, staff, and students preferred.

MINIMUM QUALIFICATIONS :

• Ability to communicate effectively, both orally and in writing
• Ability to provide excellent customer service
• Excellent interpersonal skills; ability to work effectively with faculty and staff at all levels
• Excellent organizational and time-management skills
• Attention to detail and accuracy
• Self-motivated; quick learner
• Exercises good judgment in the use of and / or management of facilities, equipment and supplies
• Abides by College policies and procedures
• Highly proficient in Microsoft Office applications including : Excel, Outlook, Power Point, Word

Required Skills

Required Experience

Last updated : 2024-05-12