St. Mary Catholic School, WI, a Pre-K through Grade 5 seeks a dynamic, caring and organized school secretary for the 2024-25 school year. St. Mary Catholic School is a WRISA accredited Pre-K-5th grade Catholic school with smaller class sizes and a warm, family atmosphere. Our mission includes faith, academics, and service.

The ideal candidate will be an enthusiastic and faith-filled support staff who works well with others, is optimistic, flexible, and organized. Our school has a strong Catholic identity and is supported by our parish. Additionally, applicants must be innovative, creative, collaborative, have a positive attitude, and be passionate about working with young children.

DUTIES AND RESPONSIBILITIES:

• Organize, coordinate and schedule a variety of office activities to assist the Administration with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities.

• Compose routine correspondence independently; prepare, type, and distribute communications as requested and open and distribute mail accordingly.

• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate; and maintain the school calendar.

• Register, release or transfer student records; complete enrolment information.

• Perform other duties as assigned.

KNOWLEDGE OF:

Modern office practices, procedures, and equipment

Record keeping techniques

Correct English usage, grammar, spelling, and punctuation and vocabulary

Oral and written communication skills

Interpersonal skills using tact, patience, and courtesy

ABILITY TO:

Work confidentially with discretion

Perform a wide variety of clerical and secretarial duties to coordinate school office activities

Perform public relations and communication services for the Administration

Compose correspondence independently

Complete work with many interruptions and work independently

Maintain good public relations with students, parents, staff, and the public

Meet schedules and timelines

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Experience:

• Administrative assistance: 1 year (Preferred)

Ability to Commute:

• Janesville, WI 53545 (Required)

Ability to Relocate:

• Janesville, WI 53545: Relocate before starting work (Required)

Work Location: In person