JOB
GENERAL DESCRIPTION: Provides a broad range of complex job assignments which may be focused in administrative, operational or technical County functions. Assignments include the application and explanation of complex policies, regulations, and guidelines where interpretation and independent judgment are required. This position may have regular access to confidential information as it relates to employee attendance, department budgets and/or employer-to-employee relationships. Assuring all financial transactions and reporting comply with St. Lucie County and University of Florida policies.
EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONS: Provide complex specialized assistance with the operations and coordination of program and operational functions which may include purchasing, budget and/or financial analysis and report writing.Research operational issues and provides reports and recommendations to management. Resolve complex inquiries and complaints from the public, other agencies, and County employees. Administer programs and processes specific to department and assignment. Evaluate, recommend, and implement changes to work methods and procedures that increase efficiency. Create, update, and maintain complex spreadsheets, databases, and reports; complies and analyzes data for reports.Prepare fiscal, administrative, and other statistical reports as deemed appropriate and/or as required. Monitor and track budgets and purchases. Act as a liaison regarding administrative issues related to facilities, operations, research, and program support. Establish and maintain internal controls with a special emphasis on the operational areas identified as having a high risk of fraud, waste, and abuse. Develop, implement and supervise systems and procedures to ensure adequate department/division budgetary and/or internal controls.Develop inventory standards; reviews and facilitates ordering process.Prepare a variety of reports, calendars meeting, prepares agendas and minutes on behalf of department/division head.Supervise and oversee materials produced by others for internal and external distribution and provides direction in regard to content, credibility, readability, format/layout, style, grammar and/or composition. Perform departmental payroll functions and process personnel and/or purchasing information and/or transactions. Create and maintain standard operations procedures related to position and assigned projects and programs.Collaborate with other departments and work closely with staff in similar positions, to help coordinate and align procedures. Provide training to division/department staff on new procedures or software. Monitor personnel and departmental compliance with reporting of workplace injuries, workers’ compensation requirements and return to duty. May provide work direction and review the work of lower-level staff. Understand and comply with the St. Lucie County Board of County Commissioners employee handbook and other established policies and procedures. Perform other job-related functions as requiredKNOWLEDGE, SKILLS AND ABILITIES: Excellent verbal and written communication skills Excellent computer skills including timekeeping, electronic agendas, work orders and revenue applications Experience with Microsoft Suite including Outlook, Power point, Excel, Word and Adobe Skilled in proofreading and strong attention to detail.Skilled in time management and organization of workload and priority of tasks.Establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public.Plan and organize the workflow in a busy office/unit environment and be self-directed and work under general supervision. Be flexible in response to changing demands. Handle a high volume of work under pressure. Resourceful in problem-solving, initiative and good judgment. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Can work under deadlines and other stressful conditions. May require travel dependent on company needs. SUPPLEMENTAL INFORMATION: This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.EMERGENCY RESPONSE/RECOVERY ACTIVITIES: County employees are essential in providing services to our community and continuing services following a disaster or emergency. To maintain services during and/or following a disaster or emergency, and as a requirement of County employment, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
SUPPLEMENTAL INFORMATION
Pay Grade G10 Driving Position – Operating County vehicles and/or equipment is a primary function of this position. PRE-EMPLOYMENT SCREENING: This position requires a physical, drug testing, driver's license verification and level 1 background screening which includes fingerprinting.