Description

Saint Rose of Lima Church and School, located in Murfreesboro, TN, is a growing parish with a talented and energetic staff serving over 3,000 families. We are seeking an Office Manager. This position is a full-time, exempt position with a 37.5-hour work week.

Reporting to the Pastor

Under the direction of the Pastor, the Office Manager is responsible for managing the office operations including the front office staff.

Principal Duties and Responsibilities:

1. Serves as an assistant to the Pastor.
2. Supervision of the Front Office Staff 
3. HR Responsibilities in coordination with the Business Manager; specifically Recruiting, Onboarding, and shared responsibility for Payroll processing.
4. Serves as a liaison to Parish Ministries; coordinates and supports ministries. Manages scheduling of volunteers through Ministry Scheduler Pro software. Responsible for Communications to the Parish (bulletin preparation, Flocknote, Mass announcements, myParish App management, custom calendar, complaints, etc.). Coordinates with the Director of Advancement for social media.
5. Oversight of Scheduling (Facilities, Adoration, etc.)
6. Serves as a liaison and resource to the Parish Council.
7. Coordination with the Diocese (TN Register, Catholic Directory, Database Management).
8. Shared duties with office staff including appointment and facility scheduling, calendar and database management, answering phones, new parishioner registration, assisting new parishioners in finding involvement, etc.
9. Additional tasks as assigned

Requirements

EDUCATION and/or EXPERIENCE

Education: Essential: Bachelor’s degree in a related field or its equivalent in experience.

Experience: Essential: Three or more years of successful experience in

stewardship, development, alumni relations, event planning and/or donor relations. At least one year in a supervisory role.

OTHER SKILLS REQUIRED

Understanding of stewardship and its elements. Be able to demonstrate practicing stewardship as a way of life.

Be a practicing Catholic in good standing. Must know the teachings of the Catholic Church, and a familiarity with its structures, functions, and institutions.

Have knowledge, ability, and skill to effectively utilize computers, various software, and other office equipment as needed. Microsoft Office including Publisher, and Google-based applications.

High level of independent thought and initiative.

Ability to take on responsibility, work independently, multi-task, prioritize, problem solve, resolve conflicts, and be flexible in a changing environment.

WORK ENVIRONMENT

Most work is done in a normal office setting.

Some variance from regular office hours may be necessary to fulfill the responsibilities.

Exposure to moderate noise levels such as fire alarms.

Saint Rose is a smoke-free facility.

Frequent interruptions.