St. Stephen’s Episcopal School in Austin, Texas, a grades 6-12 day and boarding school of 710 students, is seeking a full-time Accounts Receivable Specialist.

The Accounts Receivable Specialist is responsible for managing the collection of payments, maintaining accurate financial records, and ensuring timely processing of billing and collections for the school. This role involves coordinating with various departments, handling student accounts, and providing exceptional customer service to parents, guardians, and other stakeholders.

Responsibilities:

Billing and Invoicing

• Prepare and issue invoices for tuition, fees, and other charges through the FACTS student billing system.
• Enter financial aid awards from Clarity to FACTS.
• Record payments in FACTS.
• Process refunds.
• Ensure all invoices are accurate and sent out in a timely manner.
• Maintain up-to-date billing records for all students.
• Maintain confidentiality of financial information.
• Assist with audits and provide necessary documentation.

Collections

• Monitor and follow up on outstanding accounts receivable.

Account Reconciliation

• Reconcile accounts receivable balances.
• Investigate and resolve discrepancies in accounts.
• Create Journal entries to General Ledger.
• Reconcile Petty Cash account.

Reporting

• Generate reports on accounts receivable status.
• Provide financial analysis and reports to management.

Customer Service

• Address inquiries and resolve issues related to billing and payments.
• Communicate effectively with parents, guardians, and school staff.
• Provide support and guidance on payment plans and financial assistance options.

Other duties

• Manage international student health insurance.
• Manage tuition refund insurance.
• Other duties as assigned by your direct supervisor.

Qualifications:

• Understanding of accounting principles and practices.
• Proficiency in accounting software and Microsoft Office Suite, including functions such as VLOOKUP, CONCAT, ABS, TEXT.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Exceptional communication and interpersonal skills with a commitment to providing excellent service to parents, guardians, and school staff.
• Ability to handle sensitive and confidential information with discretion.
• Experience in accounts receivable or related accounting roles.
• Associate's degree or equivalent experience required; college degree in Accounting, Finance or related field preferred.

Qualified candidates should submit their resume and a letter of interest addressing their qualifications for this role.

About St. Stephen's Episcopal School

St. Stephen's Episcopal School is a coeducational boarding and day school that was founded by the Episcopal Diocese of Texas in 1950. It is a caring, diverse community, inclusive of all faiths and grounded in the Christian tradition, which nurtures moral growth and values the potential and dignity of every human being. St. Stephen's challenges motivated students to live intelligently, creatively and humanely as contributing members of society. The school develops the whole person within a balanced program of academics, athletics and the arts. Students also participate in a wide variety of clubs and organizations, outdoor education and recreation programs, service learning activities, daily chapel services, and study abroad opportunities.

In accordance with our founding mission, St. Stephen's Episcopal School infuses diversity, equity, and inclusion practices in everything we do, from admission policies, curriculum, and professional development to our hiring practices. We seek qualified candidates who are committed to these values and ready to work in community to create a more just society. We celebrate every individual, recognizing that our unique stories, histories, and voices are essential to creating a vibrant living and learning space. As such, we strongly encourage people with diverse backgrounds, perspectives, and identities to apply to become members of our community.

Equal access to employment, programs, and services is available to all. With respect to its employment practices, St. Stephen's Episcopal School does not discriminate on the basis of race, religion, gender or gender identity, national origin, disability, age, or sexual orientation or identity.