Essential Duties and Responsibilities

1. Performs a variety of administrative support duties for the President.
2. Provides administrative support to Board of Directors including travel arrangements and reimbursements.
3. Makes arrangements for quarterly board meetings and Board Retreats as it relates to meeting space, invitations, lunches, dinners, etc. Prepares and maintains Board meeting agendas and files.
4. Assists in preparing various reports, including monthly, quarterly and annual reports to the Board of Directors.
5. Receives telephone calls, personal callers and incoming mail. Responds or refers inquiries as appropriate.
6. Maintains calendar, appointments and makes travel reservations for the President.
7. Maintains files and corresponds with management concerning service awards for employees. Prepares speech materials and presentations for conferences and meetings. Also prepares presentations for in-house meetings and community meetings.
8. Assists in the preparation of the President’s Office budget. Maintains corporate documents, committee charters and organizational charts.
9. Maintains and distributes conflict of interest questionnaires annually to Directors, Officers and responsible employees.
10. Transfers files for review of quarterly Board Meeting materials and special requests and department audits.
11. Maintains company business cards and name tags, getting name tags returned when appropriate and getting new name tags and business cards made.
12. Tracks company credit card and makes bank deposits as needed.
13. Employee will hold the Confidential Information received from St. John’s Northwestern Academies in strict confidence and will exercise a reasonable degree of care to prevent disclosure to others.
14. Performs other duties as requested.