Position Title : Admin Assistant

Pay Rate : $22/hr.

Assigned Work Location: Tampa, FL 33619

Hours : Monday to Friday 8:00am – 5:00pm

Top Reasons You Want to Work as an Admin Assistant for the Elections Office:

• Great team environment
• Medical Benefit
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Long Term Disability
• PTO
• Holiday Pay

Admin Assistant Job Responsibilities:

• Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting the Supervisor of Elections and Chief Communications Officer
• Maintains the Supervisor of Elections’ calendar; schedules and coordinates appointments, reserves venues, coordinates attendees; assembles handout materials, slideshow presentations and equipment
• Prepares, proofreads and distributes correspondence, memos, spreadsheets, logs, meeting minutes, invoices, and reports in final form, for approval or signature of Supervisor of Elections
• Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to the Supervisor of Elections, Chief Communications Officer, or other professional and department staff
• May assist Supervisor of Elections and Chief Communications Officer by following-up on the status of time sensitive items
• May prepare and distribute outgoing electronic mail and correspondence on behalf of Supervisor of Elections
• May access, secure and monitor restricted, sensitive and confidential records or information
• Performs other related duties, as required

What will you need as an Admin Assistant?

• Bachelor's Degree from an accredited four-year degree granting college or university or acceptable equivalent experience
• Prefer minimum two years of administrative/secretarial experience
• Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures
• Skill in the use of computers, computer related software or programs, local networks, databases and internet search engines
• Skill in communication and effective writing, and attention to detail
• Ability to transcribe documents and information from different sources
• Ability to handle restricted, sensitive and confidential information