About the job Personal Assistant

About Us:
We are a premier daycare located in the heart of Brooklyn, NY, dedicated to providing exceptional care and early childhood education in an upscale environment. Our team is passionate about fostering a nurturing, creative, and safe space for children, while also ensuring the smooth operation of our facility. We are seeking a highly organized, proactive, and reliable Personal Assistant to support the owner and directors in their day-to-day responsibilities.
Job Description:
As a Personal Assistant, you will play a crucial role in assisting the owner and directors with administrative, operational, and personal tasks to ensure the efficient management of the daycare. You will be the right hand to the leadership team, handling a variety of tasks with professionalism and discretion.
Key Responsibilities:

• Manage and organize the owner's and directors' schedules, including arranging meetings, appointments, and travel.
• Coordinate communication between the owner, directors, staff, parents, and external partners.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Handle confidential information with the utmost discretion and professionalism.
• Manage day-to-day administrative tasks such as filing, data entry, and responding to emails.
• Assist with the planning and coordination of events, both on and off-site.
• Perform personal errands for the owner and directors as needed.
• Liaise with vendors and service providers to ensure the smooth operation of the daycare.
• Support the directors with recruitment processes, including scheduling interviews and onboarding new staff.
• Act as a point of contact for parents, addressing inquiries and escalating issues when necessary.
• Maintain office supplies and ensure that the facility is well-stocked and organized.

Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a proactive approach to tasks.
• Flexibility to adapt to the changing needs of the daycare.
• Familiarity with early childhood education or daycare operations is a plus.
• Must be comfortable working in a fast-paced, dynamic environment.

Benefits:

• Competitive salary based on experience.
• Paid time off and holidays.
• Opportunities for professional development and growth within the company.
• Positive and supportive work environment.

Location: Brooklyn, NY
Schedule: FT Onsite M-F 9-5
Salary: $50,000 - $60,000