*$1,000 Hiring Bonus*

QUALIFICATIONS

Education & Experience

Admin Assistant I

• A minimum of a high school diploma or GED required, plus one (1) year of progressive office experience as an administrative assistant.

Admin Assistant II

• Associate degree, or two (2) years of progressive office experience as an administrative assistant
• Customer service experience preferred.

Admin Assistant III

• Bachelor’s Degree, or three (3) years of progressive industry specific office experience in a professional environment performing as a lead administrative assistant
• Customer service experience required

ESSENTIAL JOB FUNCTIONS

Position Specific

• Public facing role that interacts with and greets staff, clients, and community members in a welcoming and professional manner
• Answer multi-line phone system and manage incoming phone calls in a welcoming and professional manner
• Maintain site supply inventories, and oversee room reservations and lobby operations
• Collaborate with Facilities team for facility related site needs such as security, janitorial, repairs/maintenance, and safety supplies
• Provide oversite to ensure office location is organized, orderly, and complies with safety standards
• Composes, types and edits correspondence, reports, memoranda and other material
• Distributing, scanning, copying, and faxing documents, including distribution of staff mail
• Develops and maintains office forms and procedures
• Exhibits strong problem-solving skills, and performs de-escalation techniques as needed
• Provide back-up support to other administrative staff as needed
• Ability to work a flexible schedule and travel to other sites if needed
• Be a proactive participant and contribute to the success of the Administrative team
• Attend professional development training relevant to position or agency policies
• Perform other duties to support the overall agency as needed

Agency Specific

• Performs all duties in a manner consistent with the principles and values of agency, while adhering to applicable professional codes of ethics, the agency’s policies and procedures, contractor requirements, and regulatory requirements.
• Model and communicate appropriate positive attitudes toward the agency’s Mission, Vision, and Values
• Work collaboratively with all agency programs and staff to provide support as needed
• Utilize and maintain calendar with all work-related details in order to manage time effectively and share calendar information with coworkers
• Participate in on-going training to expand and develop professional skills
• Perform other duties as necessary for the agency, as assigned

Employment At-Will
Employment at the Agency is terminable at-will, which means that employment may be
terminated at any time, without cause or reason, by either the employee or the Agency. In
addition the Agency may also demote, layoff, transfer or reassign employees at any time at its
sole discretion without cause or reason.

Check out our Diversity, Equity & Inclusion Statement

 https://www.ssyaf.org/diversity-equity-inclusion 

Starting Salary Range:

Admin Assistant I: $18.00 - $22.00 DOE 

Admin Assistant II: $20.00 - $24.00 DOE 

Admin Assistant III: $22.00 - $26.00 DOE