124 Administrative Assistant Jobs in Charleston, SC
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Totally Joined for Achieving Collaborative Techniques
Charleston, SC | Full Time
$43k-54k (estimate)
4 Days Ago
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Totally Joined For Achieving Collaborative Techniques, LLC
Charleston, SC | Full Time
$43k-54k (estimate)
2 Months Ago
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Administrative Assistant
$45k-57k (estimate)
Full Time | Business Services
2 Days Ago
Stantec is Hiring an Administrative Assistant Near Charleston, SC
Administrative Assistant - ( 240002NS )
DescriptionWe create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your OpportunityThe Stantec office in Charleston, SC is seeking a highly motivated individual with strong communications skills and administrative expertise to support a design/A/E office. This position will support the local management team by assisting with all office operations. The successful candidate will be a self-starter who handles confidential information, uses the Microsoft Office suite of tools in support of management team initiatives, works well with project delivery and financial assets, is a team player and is self-sufficient. Join our team and help us create communities!
Your Key Responsibilities
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.Primary Location : United States-South Carolina-North Charleston
Organization : BC-1710 Transpt-US Carolinas
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Jul 2, 2024, 12:45:55 PM
Req ID: 240002NS
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
DescriptionWe create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your OpportunityThe Stantec office in Charleston, SC is seeking a highly motivated individual with strong communications skills and administrative expertise to support a design/A/E office. This position will support the local management team by assisting with all office operations. The successful candidate will be a self-starter who handles confidential information, uses the Microsoft Office suite of tools in support of management team initiatives, works well with project delivery and financial assets, is a team player and is self-sufficient. Join our team and help us create communities!
Your Key Responsibilities
- Administrative assistance to senior management and other personnel within the office.
- Attend meetings when needed and prepare agenda, meeting minutes, and action items.
- General office support duties include, but are not limited to, performing:
- coordinating facility maintenance with building management or outside vendors
- vendor management including contract review and invoice tracking
- keeping COIs current
- General project support duties include, but are not limited to, performing:
- technical writing and proof reading of work by others
- prepare and format technical documents and reports, specifications, printing and binding
- maintaining of project electronic files and paper information
- contract agreement execution
- process field reports
- correspondence
- formatting presentations and database lists
- Assist with Marketing and Business Development efforts including, proposal development and pursuit tracking.
- Work with Project Managers to support project delivery and execution including potential schedule management and prioritization, budget review and deliverable tracking
- Support the preparation of weekly reports to client.
- Schedule and assist in QA/QC reviews.
- Oversee weekly production meetings to meet specific project deadlines.
- Maintain positive client relationships.
- Create and oversee technical document production and provide review of technical documents that support required submissions.
- Support and ensure implementation of Health, Safety, Security and Environment (HSSE) Policies, Procedures, Standards and Guidelines in the execution of all work and coordinate with HSSE professionals during the execution of all phases of project planning and implementation.
- Support new hire orientation in the office, including ordering of computers, ensuring workspace is set up, setting up security access, providing office tour, directing new hire to orientation material and review training checklists, assist new hires with ordering of mobile phone, credit card and business cards.
- Disseminate HR materials such as employment law posters and coordinating any onsite events.
- Participate in team and independent based work.
- Serving as a local brand steward, making sure materials produced by local offices are brand compliant.
- Electronic calendar management and coordination of office meetings and training sessions, including ordering meals and refreshments as needed.
- Processes expense reports, invoices, orders, timecards etc.
- Coordinates travel itineraries and arrangements.
- Assists with document control including filing and archiving.
- Performs other administrative duties as required.
- Excellent technical writing, organizational, and communication skills.
- Prior experience working with Project Managers and the A/E field to manage contracts and subcontractors is a plus.
- Must possess excellent interpersonal skills and a strong commitment to excellence and high standards.
- Project and task management experience with strong attention to detail.
- Demonstrated team player with the ability to work independently and take initiative.
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
- Excellent computer skills, including MS Word, Excel, and PowerPoint.
- Must grasp instructions and information rapidly and apply them with varying degrees of supervision.
- Must have ability to understand and follow written and verbal instructions.
- Must take initiative and have strong organizational, problem-solving and analytical skills.
- Must be willing to help all staff members.
- Must be professional and possess a positive attitude.
- Must possess a high degree of confidentiality and sound judgment.
- A high school diploma is required, college degree is preferred.
- Previous experience in Microsoft products such as Word, PowerPoint and Excel
- Must have five (5) years of experience in an administrative assistant role. Supervisory experience preferred. A broad range of skills and experience is highly desired.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.Primary Location : United States-South Carolina-North Charleston
Organization : BC-1710 Transpt-US Carolinas
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Jul 2, 2024, 12:45:55 PM
Req ID: 240002NS
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Job Summary
JOB TYPE
Full Time
INDUSTRY
Business Services
SALARY
$45k-57k (estimate)
POST DATE
07/04/2024
EXPIRATION DATE
08/01/2024
WEBSITE
stantec.com
HEADQUARTERS
ROCKLIN, CA
SIZE
3,000 - 7,500
FOUNDED
1993
TYPE
Private
CEO
CHARLES BUNKER
REVENUE
$1B - $3B
INDUSTRY
Business Services
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About Stantec
MWH is a provider of preconstruction, commissioning and risk management services for water and energy sectors.
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