215 Office Administrative Assistant Jobs in Baltimore, MD
Stantec is Hiring an Office Administrative Assistant Near Baltimore, MD
DescriptionWe create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your OpportunityYour role will be to provide fully qualified administrative and invoicing support to our Maryland Transportation team based in either our Laurel or Baltimore office. The initial six months may be spent within our client’s organization as imbedded staff. We are looking for a resourceful, organized and committed individual who can contribute to our team’s continued growth and success.
Your Key Responsibilities
- Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications, and contracts.
- Organizes, attends, and prepares meeting minutes including the coordination and tracking of action items and deliverables.
- Prepares client invoices
- Creates and maintains project plans, schedules, and deliverables.
- Processes expense reports, orders, timecards etc.
- Manages calendars, schedules meetings, books meetings rooms.
- Coordinates travel itineraries and arrangements.
- Assists with document control including filing and archiving.
- Performs other administrative duties as required.
- Excellent written and verbal communication skills.
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
- Ability to work effectively under pressure in a fast-paced environment.
- Must be willing and able to take initiative when needed.
- Ability to deal with difficult situations and/or people.
- Must have valid driver’s license and good driving record.
- Proficiency in MS Office Suite, and
- Microsoft Office 365 and Microsoft Project experience a plus.
- High School Diploma with minimum of 2 years’ experience
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.Primary Location : United States-Maryland-Baltimore
Organization : BC-2026 Transpt-US Southeast Infrastructure
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Sep 6, 2024, 8:04:09 AM
Req ID: 240003BF
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Job Summary
Full Time
Business Services
$46k-58k (estimate)
09/11/2024
10/06/2024
stantec.com
ROCKLIN, CA
3,000 - 7,500
1993
Private
CHARLES BUNKER
$1B - $3B
Business Services
Related Companies
About Stantec
MWH is a provider of preconstruction, commissioning and risk management services for water and energy sectors.
The job skills required for Office Administrative Assistant include Microsoft Office, Verbal Communication, Planning, Presentation, Coordination, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
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Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
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Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
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Write letters and emails on behalf of other office staff.
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Assist with departmental administrative tasks such as ordering office supplies, archiving final book files and managing distribution lists.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
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Complete an associate or bachelor's degree.
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Typically complete specialized post secondary programs, and often need undergraduate degrees.
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Minimum of one year experience as an admin assistant.
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May require a college education or even advanced degrees.
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Step 3: View the best colleges and universities for Office Administrative Assistant.
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