Requisition No: 831310 

Agency: Commerce

Working Title: 831310-GOVERNMENT OPERATIONS CONSULTANT III-SES - 40021203

 Pay Plan: SES

Position Number: 40021203 

Salary: $50,000.00-$75,000.00 

Posting Closing Date: 07/02/2024 

Total Compensation Estimator Tool

JOB TYPE: FULL TIME / SELECTED EXEMPT SERVICE
POSITION LOCATION: Tallahassee, FL (relocation benefits are not available for this position)

OPEN COMPETITIVE

Your Specific Responsibilities:

This is a professional position serving as the Subrecipient Enterprise Resource Application (SERA) Administrator, responsible for the administration and allocation of all grants received under Federal and State Grants received by the Department of Commerce (COM) that are maintained within the SERA application.

Subrecipient Enterprise Resource Application (SERA) Administration

Serves as the Salesforce administrator for SERA, ensuring that data is entered accurately and timely into the system. This involves reviewing the work of other staff that enter data into SERA, including the entry of all expenditures, cash adjustments, and Notice of Funds Availability (NFA), and the weekly cash processing [including the coding of unencumbered disbursements (TR51) and processing vouchers]; and serving as liaison with Local Workforce Boards to ensure appropriate data is entered into the system. This position ensures that all Florida Accounting Information Resource (FLAIR) codes are current in the system. Oversees the close out process to ensure all contract related NFAs are closed out accurately SERA. Provides the training to COM and external users on the financial side of the SERA application.

SERA Systems Support

Serves as lead on all projects involving updates and revisions to SERA, ensuring the appropriate transition, continuity and applicability with the present system. Consults with management staff and/or team members to develop solutions for operational problems and serves as liaison with Information Technology (IT) staff. Serves as Security Officer for the SERA Application, which involves: ensuring that all active users have current signed security agreements, activating new users timely, and inactivating users when applicable. Provides technical assistance to LWDBs, CDBG, BESS, DR and all other users regarding the SERA Application, upon request. Ensures that the SERA policies and procedures and user manuals are adequately documented and current.

Floirda Accountability Contract Tracking System (FACTS)

Ensures that all agreements are accurately and timely entered and closed out in FACTS. Within this role, the incumbent performs a monthly reconciliation of agreements on our internal log to FACTS to ensure that there are no executed agreements outstanding. This reconciliation is critical because the Department has 30 days to enter executed agreements into FACTS. Performs a reconciliation between FACTS and FLAIR at close out, which ensures that all differences are accounted for and that the data for public view is accurate.

Other Duties

• Ensures that the Federal Funding Accountability and Transparency Act (FFATA) data is entered timely each month and is reconciled to USA Spending.
• Performs periodic reviews of LWDB SERA to general ledger reconciliations and support for cash requests.
• Prepares the yearly certified forward file for the encumbrance upload provided to Finance and Accounting.
• Creates, monitors and tests all taskray tickets for enhancements and/or corrections pertaining to the SERA application.
• Performs other duties, as necessary.

Knowledge, Skills and Abilities:

• Extensive knowledge of FLAIR.
• Ability to prepare financial reports and perform in-depth analyses of accounting data.
• Ability to communicate effectively verbally and in writing.
• Ability to analyze and interpret data.
• Ability to work independently.
• Ability to organize and prioritize assignments.
• Ability to effectively handle multiple tasks.

Pay: $50,000.00 - $75,000.00

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

Florida Commerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities. (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing is a must. Your knowledge and skills will be utilized to help our citizens. As a member of the Finance & Administration team, this position supports the program areas that administer benefits to Floridians.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies. Trainings are made available throughout the year and on request with our Office of Human Resources Training and with our Division of Workforce Training Unit. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of Florida Commerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Florida Commerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.