Requisition No: 830345 

Agency: Department of Health

Working Title: ACCOUNTANT I - 64006675

 Pay Plan: Career Service

Position Number: 64006675 

Salary: $33,696 to $37,065 

Posting Closing Date: 06/09/2024 

Total Compensation Estimator Tool

Job posting category (Open Competitive)

Your Specific Responsibilities:

This is specialized professional accounting work under the direction of the Accountant III - SES performing functions involving application of accounting skills to the general accounting in Finance & Accounting. This position is a member of the Accounts Payable team for multiple county health departments as defined by appropriate inter-agency agreements.

Audits and processes journal transfers and contract invoices in FLAIR and vendor invoices in MFMP. Approves all MFMP invoices, except those created by this employee. HMS and FLMMIS will be utilized for auditing purposes. Responsible for reclassification of expenditures previously processed and making the proper corrections on a monthly basis. Must have a thorough knowledge of the Florida Statutes 215.422, Chapter 69I-24 of the Florida Administrative Code (the Prompt Payment Law).

The 002 Approver for Florida Department of Health – Volusia County (DOH Volusia) Purchasing Card (P-card). Conducts fiscal audits of monthly Reconciliation report using DOHP 56-44-17 Purchasing Card Guidelines for accuracy, completeness and compliance with Departmental rules and procedures.

Responsible for scanning, searching and retrieving vouchers in the electronic scanning/storage system developed for accounting records.

Runs and prepares daily and monthly reports for DOH Volusia Finance & Accounting department. Prepares analysis of reports from various methods of data collection and makes recommendations to others as necessary. Reviews open encumbrance reports for accuracy and budgetary compliance and assists appropriate staff to resolve issues. Assists in budget preparation as requested. Assists in the preparation of the fiscal year-end reporting. Creates and maintains the accuracy of the collocation matrixes.

Provides Prompt Payment training to new employees. Answers questions from DOH Northeast Consortium staff. Cross-trained to fill in for all Accountant I’s in the payable section of the Finance & Accounting department. Must have a thorough knowledge of DOHP 56-37-17 Travel. Assists in travel training as needed.

Responsible for the Revolving Fund account in accordance with IOP 56-47-16 Revolving Funds. Maintains a Revolving Funds ledger in Quick Books and reconciles this fund monthly. Prepares Petty Cash reimbursement requests from employees in accordance with IOP 56-50-16 Change Funds. Responsible for expense warrant cancellations, resolving “90-day outstanding warrant” issues. Distributes payroll and supplemental warrants to employees receiving paper warrants.

Maintains and updates the accounting data in the system for the Cell Phone Bill Verification System (CPBVS) monthly for accuracy as the Account Manager. Maintains and updates any changes of assigned users and supervisors. Monitors the approval of employee invoices, prompting them to approve their invoices as needed.

Cross-trained with Accounts Receivable, Budget and Revenue Management staff; performs other duties as assigned including taking bank deposits as needed. Attends DOH training and other personal development classes to help the Agency achieve its goals and objectives.

Required Knowledge, Skills, and Abilities:

Knowledge of accounting principles, practices and procedures

Ability to prepare financial statements and reports

Ability to prepare and maintain a variety of accounting records

Ability to plan, organize and coordinate work assignments

Qualifications:

Minimum -

Must have knowledge of accounting principles, practices and procedures

Must have ability to prepare financial statements and reports

Must have ability to prepare and maintain a variety of accounting records

Must have ability to plan, organize and coordinate work assignments

Preferred -

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others.

Ability to understand and apply rules, regulations, policies, and procedures relating to acounting programs.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health - 1845 HOLSONBACK DR. DAYTONA BEACH, FL 32117

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.