Requisition No: 827527
Agency: Department of Education
Working Title: ACCOUNTANT IV - 48006154
Pay Plan: Temp
Position Number: 48006154
Salary: $17.40 hourly - $20.00 hourly
Posting Closing Date: 06/11/2024
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Florida Department of Education
Division of Vocational Rehabilitation
Financial Payments Section
Bureau of the Comptroller
Tallahassee Turlington Building
Accountant IV (OPS)
The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."
For additional information regarding the position, please contact:
Tara Kent Jackson
OMC Manager
Bureau of the Comptroller
Tara.Jackson@fldoe.org or 850-245-0401
Employees of the Department of Education are paid on a monthly pay cycle.
www.fldoe.org/finance/comptroller
Job Description
This position is a professional accounting position that is in the Division of Vocational Rehabilitation's (DVR) Financial Payments Section that is administratively assigned to the Bureau of the Comptroller. This position is responsible for the auditing and processing of invoices, assembling documents and /or data for various types of job related analysis, and the preparation of documents to be input into the Client Service System for DVR. All duties listed below must be performed in compliance with the mandatory requirements in Section 214.422, Florida Statutes and Chapter 3A-20 of the Florida Administrative Code and applicable federal requirements.
Specific Responsibilities
Auditing and Processing Payments

• • audits and processes client service authorization invoices, journal transfers and manual payments which include the following:
  • verifies the mathematical correctness of the authorization invoices and any supporting documentation
  • ensures that the amounts authorized and amounts billed are in agreement
  • verifies signatures of approval and service providers
  • verifies all codes within the state adopted accounting and financial management, general ledger accounting system including:
    • vendor identification numbers
    • organization codes
    • object codes
    • expansion options
• ensures documentation is attached, when needed
• prepares and inputs authorizations into the DVR Automated System to create vouchers
• retrieves the authorization from the data base
• makes any required changes and designating the authorization for payment
  • • assists other employees and auditors as requested

Auditing and Processing Contract Payments

• • • audits approximately 200 contracts and invoices
    • analyzes expenditures to determine allowable cost
    • ensures charges on invoices are in accordance with terms specified on contracts
    • ensures that appropriate documentation is received
    • reviews invoices to ensure that statutory requirements and comptroller rules and regulations are followed
    • reviews complex contract language
    • certifies forward payments to vendors
    • manually balances all contracts to invoices
    • encumbers budgets in the state adopted accounting and financial management, general ledger accounting system
    • audits contracts, contract payments and payment vouchers
    • pays contracts in the state adopted accounting and financial management, general ledger accounting system
    • corrects entries in the state adopted accounting and financial management, general ledger accounting system
    • Files
    • Sets up and maintains contract files for all automated and manual contracts
    • Sets up folder for contracts when received
    • Post payments, amendments, establishing contract control ledger
    • Files copies of vouchers, supporting documentation and other pertinent documents in contract file
    • Prepare vouchers to be submitted to the Department of Financial Services
    • Assist other employees and auditors as requested

Reports and Reviews

• • researches and responds to telephone and written inquiries to include:
    • stop payments
    • warrant cancellations
    • warrant reissues
    • payment verifications
    • additional duties
• prepares correspondences for requests for information, documentation and/or actions needed to process authorizations or resolve discrepancies between invoice and encumbrance file
• assists supervisor in preparing reports and analysis as needed
• participates in process review, data collection, and identifying refinements to fiscal processes
• uses teamwork to improve the fiscal processes
• reports the progress of continual fiscal process improvement, when needed

Attendance at work is an essential job function.
Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection.
• Knowledge of applicable state and federal fiscal requirements.
• Knowledge of basic arithmetic.
• Knowledge of office procedures and practices.
• Ability to perform basic arithmetical calculations.
• Ability to maintain fiscal records.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem solving techniques.
• Ability to collect, evaluate and analyze data to solve problems, document workflow and other activities relating to the improvement of contract payments.

APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• * Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement "See Resume" in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran's Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287
BENEFITS INFORMATION
OPS employees do not participate in state group insurance or the state retirement system.
OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
OPS employees may wish to inquire into the following state programs:
The "Florida Discount Drug Card" program: http://www.floridadiscountdrugcard.com
The "Cover Florida" Health Care Access program: http://www.coverfloridahealthcare.com
The "Florida KidCare" Health Insurance program: http://floridakidcare.org
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SPECIAL REQUIREMENTS:
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.