9 ADMINISTRATIVE SECRETARY - 48003651 Jobs in Tallahassee, FL
State of Florida is Hiring an ADMINISTRATIVE SECRETARY - 48003651 Near Tallahassee, FL
Agency: Department of Education
Working Title: ADMINISTRATIVE SECRETARY - 48003651
Pay Plan: Career Service
Position Number: 48003651
Salary: $32,760.00
Posting Closing Date: 06/17/2024
Total Compensation Estimator Tool Florida Department of Education Division of Public Schools Office of Professional Practices Services Location: Tallahassee Turlington Building Administrative Secretary – Career Service Position Number: 48003651 Salary Range: $32,760.00 Our Organization and Mission Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
Office Contact Devynn Allen, 850-245-0438
Job DescriptionThe Administrative Secretary serves as the personnel liaison for the Office of Professional Practices Services. As such, he/she is responsible for preparing personnel actions, serving as timekeeper by maintaining attendance and leave records, and preparing position requisitions through the People First System. Timesheets will be completed in the People First System by the 5th business day of the following month. Confidentiality of these matters must always be maintained.
The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee's attendance, performance and behavior must demonstrate consideration of the unit's workload and obligations and must not negatively affect productivity and morale of the unit.
Duties And Responsibilities(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)
The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
- Represents Professional Practices Services and serves as contact for districts, providing technical assistance to school districts, parents, students, the community, organizations, and agencies. This technical assistance includes the enforcement and administration of Sections 1012.315, 1012.796, and 1012.56, F.S. and 6A-10.080 and 6A-10.081, F.A.C., Rules of the State Board of Education.
- Assists in the assessment of alleged unethical behavior against certified educators for legal sufficiency as defined in Sections 1012.796 and 1012.315, F.S
- Assists in the assessment of background history of applicants for a Florida Educator Certificate as defined in Sections 1012.56 and 1012.315, F.S.
- Assists with general office responsibilities.
- Ensures some data and benchmarks of a case are accurately maintained and recorded.
- Communicates with others in an effective and courteous manner.
- Performs all bookkeeping tasks such as processing purchase requisitions, PPS bills, MITs, and contractor payments, and manages the office budget.
- Serves as logistics manager for Professional Practices Services and as personal assistant to the Chief.
- Performs personnel-related tasks including processing leave reports, OPS time sheets and payroll related paperwork.
- Prepares and processes forms for investigative files to be microfiched/retained and archived, checks microfiche for accuracy, and maintains microfiche/retention filing system.
- Prepares standard language legal documents for basic information provided by the Chief, prepares notices of legal action pertaining to Florida Educator Certificates, prepares and processes paperwork to advertise legal notices, and prepares and processes paperwork required for payment of legal notices.
- Prepares and processes authorizations to incur travel expenses and reimbursements.
- Prepares and processes authorizations, itineraries and vouchers for the office staff, attorneys, witnesses, and the Chief.
- Answers telephone and screens and routes calls as appropriate for the Chief and responds to inquiries for general information.
- Receives, sorts, and distributes mail and correspondence.
- Maintains files appropriate to PPS Office tasks.
- Performs tasks related to procurement of office supplies.
- Maintains accurate records and properly documents confidential records, in both hard copy and electronic formats.
- Assist in creation, preparation, documentation, dissemination, filing and retention of documents and materials.
- Responds to communications directed to the office.
- Prepares and processes technical assistance documents.
- Performs other duties as assigned.
Knowledge, Skills, And AbilitiesAbility to understand and apply Florida Statutes and FDOE rules and policies.
Knowledge of internal control concepts
Ability to analyze and interpret data.
Ability to solve problems.
Ability to communicate effectively verbally and in writing.
Ability to plan, organize and coordinate work assignments.
Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
Minimum Qualifications
- Ability to communicate effectively including verbal and written communication.
- Ability to travel.
- Minimum of 1-2 years of law enforcement experience OR experience working at a K-12 school.
- Excellent writing skills.
- Proficient public speaking abilities.
- Educational or legal background.
- A bachelor’s degree from an accredited college or University or.
- A master’s degree from an accredited college or university.
- Work History (entered with the most recent/current listed first:
- Any and all State of Florida jobs
- Any and all Florida University jobs
- All periods of employment
- Periods of unemployment
- Gaps 3 months or more*
- Education
- Volunteer Experience
- Include supervisor names and phone numbers including current place of employment.
- * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
- If claiming Veteran’s Preference , candidate MUST attach supporting documentation (DD214).
- If claiming Right to First Interview , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
- All documentation is due by the close of the vacancy announcement.
- State Group Insurance coverage options
- Retirement plan options, including employer contributions ( www.myfrs.com )
- Nine paid holidays and a Personal Holiday each year
- Annual and Sick Leave Benefits
- Student Loan Forgiveness Program ( Eligibility required )
- Flexible Spending Accounts
- Tuition Fee Waivers (Accepted by major Florida colleges/universities)
- Ongoing comprehensive training provided
- Career Growth
- Highly skilled, professional environment
- Maternity and Parental Leave Benefits
- We care about the success of our employees.
- We care about the success of our clients.
- We are always improving our technology, our tools, our customer’s experiences, and ourselves.
- A rewarding experience for dependable, compassionate, and professional employees.
- Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
- Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month.
Special RequirementsYou will be required to provide your Social Security Number to conduct required verifications.
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Social Security website .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Job Summary
Full Time
$38k-47k (estimate)
03/23/2024
06/30/2024
ORLANDO, FL
<25
2019
<$5M
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