1 BUDGET ANALYST - 64000106 Job in Milton, FL
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State of Florida is Hiring a BUDGET ANALYST - 64000106 Near Milton, FL
Requisition No: 830268
Agency: Department of Health
Working Title: BUDGET ANALYST - 64000106
Pay Plan: Career Service
Position Number: 64000106
Salary: $48,000.00 - $65,000.00
Posting Closing Date: 06/16/2024
Total Compensation Estimator Tool This highly technical accounting position is responsible for coordinating, monitoring and controlling the Approved Operating Budget (AOB) of the Florida Department of Health in Santa Rosa County (DOH-Santa Rosa). Coordinating refers to working with program managers to assist them in the management of their section AOBs. This is a sensitive position, requiring access to confidential information, financial information and dealing with finances, requiring a high level of trust. Monitoring refers to oversight to ensure revenue and expenditures are maintained within the AOB. Controlling refers to identifying, recording and initiating corrections to the AOB to maintain appropriated revenue and expenditure limits. This position requires a high degree of interaction with program managers and administrative staff as well as a detailed working familiarity with various reports, information systems and software applications. This position will act on behalf of the Public Health Services Manager during absences.
Responsible for all aspects of the budget process to include but not limited to the following: Input initial fiscal year budget data into the Financial Information Reporting System (FIRS). Validate FIRS reports for estimated revenue and allotment uploads. Regularly update estimated revenue and allotments in FLAIR and verify accuracy of updates. Prepare and distribute monthly budget reports. Analyze actual revenue and expenditures to ensure coding correlates to budgets. Consult with program managers to reconcile discrepancies, initiate corrections as needed and verify that corrective actions were made. Research and provide financial analysis/reports as needed to support program manager inquiries.
Make budget recommendations or take corrective action within delegated authority to maintain up-to-date and reasonable budget projections. Prepare in-depth financial analysis of expenditures to determine spending trends. Use analysis to determine current financial needs and project future budget needs. Maintain and disseminate up-to-date lists of budget related accounting codes. Analyze budgets monthly and report variances/issues to Public Health Services Manager. Assist Public Health Services Manager with preparations for Budget Meetings.
Responsible for the Other Cost Accumulator (OCA) cash balance report daily in FIRS ensuring cash balances are 100 % compliant with Department of Health (DOH) central office requirements. Verify payables are not posted against closed OCAs. Make adjustments as necessary. Update OCAs and expansion options in Florida Accounting Information Resource (FLAIR) on a monthly basis. Complete the monthly reconciliation of revenue and expenditures between Comptroller’s records and State Accounting System. Will serve as Key Interpret State Accounting System reports, analyze the data, and utilize data to make financial and budgetary reports available to the Administrator, Public Health Service Manager and Department Heads. Monitor financial transactions. Responsible for making sure all Health Department financial transactions to record revenue, expense, refunds, journal transfer, and budget allocations are properly entered in the State Accounting System. Utilize available reports from State Accounting System, FIS and FIRS.
Prepare financial reports as needed for Department, utilizing available state resources. Responsible for assuring adequate categorical spending authority is maintained. Makes detailed analyses based on historical data and current trends of budget requests submitted by various divisions and prepares reports of such analyses and critiques. Reviews and recommends procedural changes in the preparation of operating budgets and subsequent budget implementation. Advise management on process improvements and cost saving measures. analyze, review, and maintain Financial & Information Reporting System (FIRS) reports and spending plan by updating budget allotments monthly. Monitor FIRS monthly projected revenues and expenditures to actual monthly revenues and expenditures to ensure compliance with CHD standards. Complete and verify accuracy of the electronic payment (e-payment) report and ensure report is submitted. Submit the reporting form to the state central office for review and forwarding to the state Chief Financial Officer.
Maintain accuracy of and perform monthly reconciliation of the CHD’s clearing fund. Verify and release all wire transfers from the CHD clearing fund to the state account. Enter wire information into the state FLPalm to ensure completion of appropriate cash deposit entries into FLAIR. Review and update the collocated matrix to ensure accurate square footage and FTE costs are charged properly to all appropriate programs. Meet with program managers to ensure all spaces are properly accounted for, for accurate sq. ft. calculations and that all employees are accounted for, for proper FTE calculations. Review HR tickets for budgetary accuracy and enter/update appropriate information into the FIRS budget module. Perform thorough annual review of the EO List for accuracy. As necessary, submit requests to the central office for the addition, deletion, or updating of any EO/OCA’s. As new funding sources are established/granted, review source requirements and assign the source OCA/EO to the CHD org code that corresponds with source requirements. Submit assignment to the central office for inclusion and activation into FLAIR. If necessary, establish new L4 org code and submit new L4 to FIRS for budget module activation.
Responsible for various reconciliations and reviews to include but not limited to the following: Monthly manage the FLAIR reconciliation to appropriation ledgers within established timeframe. Initiate/process necessary transactions to reconcile. Perform, Internal Controls Questionnaire, Year End Financial Statements, Single Federal Awards submission, Payroll Check Log. Shares responsibility and is primary backup to Accountant I.
Performs other duties as necessary and participates in training and development opportunities to support the Agency’s vision and mission.
Required Knowledge, Skills, And Abilities
VisionTo be the Healthiest State in the Nation.
ValuesI nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Benefits The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Please Be AdvisedYour responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Agency: Department of Health
Working Title: BUDGET ANALYST - 64000106
Pay Plan: Career Service
Position Number: 64000106
Salary: $48,000.00 - $65,000.00
Posting Closing Date: 06/16/2024
Total Compensation Estimator Tool This highly technical accounting position is responsible for coordinating, monitoring and controlling the Approved Operating Budget (AOB) of the Florida Department of Health in Santa Rosa County (DOH-Santa Rosa). Coordinating refers to working with program managers to assist them in the management of their section AOBs. This is a sensitive position, requiring access to confidential information, financial information and dealing with finances, requiring a high level of trust. Monitoring refers to oversight to ensure revenue and expenditures are maintained within the AOB. Controlling refers to identifying, recording and initiating corrections to the AOB to maintain appropriated revenue and expenditure limits. This position requires a high degree of interaction with program managers and administrative staff as well as a detailed working familiarity with various reports, information systems and software applications. This position will act on behalf of the Public Health Services Manager during absences.
Responsible for all aspects of the budget process to include but not limited to the following: Input initial fiscal year budget data into the Financial Information Reporting System (FIRS). Validate FIRS reports for estimated revenue and allotment uploads. Regularly update estimated revenue and allotments in FLAIR and verify accuracy of updates. Prepare and distribute monthly budget reports. Analyze actual revenue and expenditures to ensure coding correlates to budgets. Consult with program managers to reconcile discrepancies, initiate corrections as needed and verify that corrective actions were made. Research and provide financial analysis/reports as needed to support program manager inquiries.
Make budget recommendations or take corrective action within delegated authority to maintain up-to-date and reasonable budget projections. Prepare in-depth financial analysis of expenditures to determine spending trends. Use analysis to determine current financial needs and project future budget needs. Maintain and disseminate up-to-date lists of budget related accounting codes. Analyze budgets monthly and report variances/issues to Public Health Services Manager. Assist Public Health Services Manager with preparations for Budget Meetings.
Responsible for the Other Cost Accumulator (OCA) cash balance report daily in FIRS ensuring cash balances are 100 % compliant with Department of Health (DOH) central office requirements. Verify payables are not posted against closed OCAs. Make adjustments as necessary. Update OCAs and expansion options in Florida Accounting Information Resource (FLAIR) on a monthly basis. Complete the monthly reconciliation of revenue and expenditures between Comptroller’s records and State Accounting System. Will serve as Key Interpret State Accounting System reports, analyze the data, and utilize data to make financial and budgetary reports available to the Administrator, Public Health Service Manager and Department Heads. Monitor financial transactions. Responsible for making sure all Health Department financial transactions to record revenue, expense, refunds, journal transfer, and budget allocations are properly entered in the State Accounting System. Utilize available reports from State Accounting System, FIS and FIRS.
Prepare financial reports as needed for Department, utilizing available state resources. Responsible for assuring adequate categorical spending authority is maintained. Makes detailed analyses based on historical data and current trends of budget requests submitted by various divisions and prepares reports of such analyses and critiques. Reviews and recommends procedural changes in the preparation of operating budgets and subsequent budget implementation. Advise management on process improvements and cost saving measures. analyze, review, and maintain Financial & Information Reporting System (FIRS) reports and spending plan by updating budget allotments monthly. Monitor FIRS monthly projected revenues and expenditures to actual monthly revenues and expenditures to ensure compliance with CHD standards. Complete and verify accuracy of the electronic payment (e-payment) report and ensure report is submitted. Submit the reporting form to the state central office for review and forwarding to the state Chief Financial Officer.
Maintain accuracy of and perform monthly reconciliation of the CHD’s clearing fund. Verify and release all wire transfers from the CHD clearing fund to the state account. Enter wire information into the state FLPalm to ensure completion of appropriate cash deposit entries into FLAIR. Review and update the collocated matrix to ensure accurate square footage and FTE costs are charged properly to all appropriate programs. Meet with program managers to ensure all spaces are properly accounted for, for accurate sq. ft. calculations and that all employees are accounted for, for proper FTE calculations. Review HR tickets for budgetary accuracy and enter/update appropriate information into the FIRS budget module. Perform thorough annual review of the EO List for accuracy. As necessary, submit requests to the central office for the addition, deletion, or updating of any EO/OCA’s. As new funding sources are established/granted, review source requirements and assign the source OCA/EO to the CHD org code that corresponds with source requirements. Submit assignment to the central office for inclusion and activation into FLAIR. If necessary, establish new L4 org code and submit new L4 to FIRS for budget module activation.
Responsible for various reconciliations and reviews to include but not limited to the following: Monthly manage the FLAIR reconciliation to appropriation ledgers within established timeframe. Initiate/process necessary transactions to reconcile. Perform, Internal Controls Questionnaire, Year End Financial Statements, Single Federal Awards submission, Payroll Check Log. Shares responsibility and is primary backup to Accountant I.
Performs other duties as necessary and participates in training and development opportunities to support the Agency’s vision and mission.
Required Knowledge, Skills, And Abilities
- Knowledge of general office procedures and practices including utilization of equipment required for the position.
- Ability to maintain confidentiality (HIPAA) regulations on privacy and security.
- Ability to participate in training and development opportunities.
- Ability to analyze and utilize data to make financial and budgetary reports.
- Ability to make budget recommendations to maintain projections.
- Ability to use automated accounting systems.
- Critical thinking: research and initiate actions to provide support to program managers.
- Correct grammar usage and accounting skills
- Must have the ability to prepare reports and correspondence.
- Follow instructions and review data for accuracy and completeness.
- Communicate effectively and establish and maintain effective working relationships with others.
- Must have the ability to work independently and work under pressure.
- Valid Driver’s License
- Budget experience
- Batchelor’s Degree
- Knowledge of accounting principles, practices, and procedures
VisionTo be the Healthiest State in the Nation.
ValuesI nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Benefits The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
Please Be AdvisedYour responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Job Summary
JOB TYPE
Full Time
SALARY
$81k-101k (estimate)
POST DATE
06/02/2024
EXPIRATION DATE
06/30/2024
HEADQUARTERS
ORLANDO, FL
SIZE
<25
FOUNDED
2019
REVENUE
<$5M
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