Requisition No: 831999 

Agency: Department of State

Working Title: DOS - GOVERNMENT OPERATIONS CONSULTANT I - 45000016

 Pay Plan: Career Service

Position Number: 45000016 

Salary: $37,000 annually 

Posting Closing Date: 07/02/2024 

Total Compensation Estimator Tool

Department of State

Government Operations Consultant I

Division of Historical Resources

Bureau of Historical Museums

Internal Only

Minimum Qualifications:

• Two (2) years of full-time experience working as bookkeeper, in banking, or in a closely related financial position
• Knowledge of accounting practices
• Experience using QuickBooks
• Resume

Preferences:

• Experience working for a government agency, non-profit, or cultural organization

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

The Government Operations Consultant I position requires independent work assisting management with bookkeeping and financial and administrative tasks to support the citizen support organizations of the Florida Division of Historical Resources. Duties include:

• Work with Museum of Florida History citizen support organization to file and track all income/expenditures, recording to appropriate fund accounts. Process end-of-month transfers prior to reconciliation with independent accounting firm. Pay invoices in a timely manner. Record transactions in QuickBooks. Obtain appropriate signatures on checks. Track banking statements. Prepare Income and Expense Reports for designated program areas. Prepare Endowment Reports prior to monthly reconciliation with independent accounting firm. Ensure credit card bills are paid and receipts retained for audit purposes.
• Exchange money at the bank for museum stores. Assist the store manager with administrative tasks and participate in store inventory as needed.
• Assist with preparation for quarterly board meetings, including generating profit & loss reports, balance sheets, and other reports, and preparation of other needed materials and notebooks. Create financial reports as requested. Prepare for and assist with the annual audit of CSO accounts. File and maintain CSO financial records. Assist the CSO Development Director and museum directors with administrative work related to financial operations.
• Provide assistance to CSO membership program, working with directors of the museums, to include maintaining the membership database, generating correspondence, and record keeping.
• Perform other duties as assigned.

Knowledge/Skills/Abilities:

• Proficient in Microsoft Word, Excel, and QuickBooks;
• Knowledge of bookkeeping principles and practices;
• Ability to communicate effectively orally and in writing;
• Ability to follow policies and maintain established standards;
• Ability to work effectively with other staff and the general public;
• Ability to maintain a high level of accuracy in preparing and entering financial information

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.