Requisition No: 831523 

Agency: Environmental Protection

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 37940264 1 1

 Pay Plan: Temp

Position Number: 37940264 

Salary: $15.00/hr 

Posting Closing Date: 07/02/2024 

Total Compensation Estimator Tool

OPS Administrative Assistant I - 37940264

State of Florida

Department of Environmental Protection

Beach Management Funding Assistance

OPEN COMPETITIVE

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The OPS full-time Administrative Assistant I position provides support on a variety of administrative and clerical matters for the Beach Management Funding Assistance program.

The Difference You Will Make:

The Office of Resilience and Coastal Protection, along with the new beach regulation and management components, strives to achieve a more synergized and unified goal of protecting and managing our coastal resources by ensuring optimal quality, longevity and health of these resources over time.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Corebridge Financial;
• Flexible Spending Accounts;

For a more benefits information, visit www.mybenefits.myflorida.com.

Pay:

$15.00/hr.

Your Specific Responsibilities:

• In carrying out the duties of this position, the incumbent is always expected to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. If position is supervisory, incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives.
• Independently assists the staff in providing analysis, research and support on a variety of administrative and clerical matters for the program.
• Create, organize and maintain complex files, sets up new files, ensures accuracy of filing data.
• Maintains information for program management files and policies.
• Assists staff and the public in researching and retrieving files and data.
• Coordinates all program monthly reports, budget, travel, purchases including all purchasing card approvals ensuring that required documents are properly completed and submitted to Finance and Accounting in a timely manner. Follows up on further actions that may be required. Identifies and manages program inventory of properties.
• Review correspondence and specific items that require action for assigning and tracking section tasks and due dates and recommends response, review or other action.  
• Serves as a department clerk for Final Agency Actions when needed. 
• Provides routine assistance to supervisor and management staff that includes setting up meetings, copying, or compiling a variety of technical documents, reviewing forms/draft documents, and mailing. Proofreads, correcting grammar, spelling and punctuation as necessary.
• Inserts program documents into Oculus as needed.
• Performs other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to computer software including applications.
• Ability of operate office equipment.
• Ability to understand and follow policy direction and rules applicable to public records requests.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to stand for long periods of time copying and filing.
• Ability to collect, evaluate and analyze date relative to administrative functions.
• Ability to learn Oculus
• Ability to review data for accuracy and completeness.
• Ability to maintain a valid driver’s license.
• Capacity to understand procedures for handling State Travel Authorizations and Reimbursement.
• Acquire knowledge of the Florida Purchasing Card Program.

Required Qualifications:

• An associate degree or higher from an accredited college or university or 2 years of related professional experience.
• Proficient using Microsoft Word and Excel.
• A valid driver license.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

Contact Information:

Lauren Jordan, HR Liaison

Office of Resilience and Coastal Protection

Lauren.Jordan@floridadep.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.