Requisition No: 830815
Agency: Department of Health
Working Title: RECORDS CENTER MANAGER - SES - 64029915
Pay Plan: SES
Position Number: 64029915
Salary: $57,000.00 - $61,000.00
Posting Closing Date: 06/12/2024
Total Compensation Estimator Tool Internal Job Opportunity Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees).
Applicants will not be accepted from outside of the department.
Come Join DOH-Team Duval! If you are looking to establish an exciting and successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida.
Responsibilities Your Specific Duties and Responsibilities: This is a professional Vital Records maintenance and leadership position that requires independent application of an array of quantitative skills and techniques. This position is responsible for leading and supervising the Vital Statistics Office (Section). He/she must also be able to lead and communicate effectively with his/her supervisor, subordinates, peers, and other staff that he/she encounters as part of accomplishing the Health Department’s Missions and goals. Responsible for the supervision of staff including appraisals, planning, and directing their work, approving leave, and having the authority for hiring and taking disciplinary action or affectively recommending such actions.
This is a highly independent position that acts as Chief Deputy Registrar for the Florida Department of Health - Duval County Vital Statistics Office under the supervision of the Assistant CHD Director for the agency. The incumbent must have the knowledge and ability to prepare, analyze, and interpret a variety of financial reports and data associated with the Vital Statics Office and maintains the Vital Statistics birth, death and fetal death records in Duval County in accordance with Florida Statutes and all Florida Department of Health policies, rules and regulations.
Oversees all day-to-day operation of the Vital Statistic’s offices. Reviews changes in policies, procedures, rules, and regulations, determines the impact on the services and implements changes. Provides direction, guidance and consultation to hospital & funeral home administrators and their staff in the management and operation of service programs and responsibilities.
The position requires knowledge of vital records management and protected health information. The incumbent performs all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning, and directing the work of direct reports, approving leave, and taking disciplinary action as appropriate. The incumbent is required to possess a valid Florida driver’s license and reliable personal motorized transportation, i.e. automobile or similar vehicle. The ideal candidate will possess excellent leadership, management, computer, and communication skills.
Required Required Knowledge, Skills, and Abilities:

• Knowledge of basic mathematic principles
• Knowledge of Microsoft applications including Word, Excel, and PowerPoint
• Knowledge of FLAIR including ability to process transactions.
• Knowledge of Florida Statutes and all Florida Department of Health policies, procedures, and guidelines related to Vital Statistics
• Ability to be a team player with exceptional interpersonal and communication skills.
• Ability to lead and direct reports in a positive and productive manner.
• Knowledge of Vital records management and protected health information
• Ability to prioritize and manage multiple processes and assignments.
• Ability to provide accurate information and guidance to community partners, clients, and businesses regarding requests for services.

Minimum Qualifications:

• Must have 1 year of work experience as a lead worker, supervisor, and/or in a manager role.
• Must have 1 years’ experience developing and monitoring programmatic budgets.
• Must have 2 years’ experience working within the Vital Statistics office for the State of Florida

Mission Florida Department of Health Mission, Vision, and Values: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
VisionTo be the Healthiest State in the Nation.
Values I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will WorkFlorida Department of Health in Duval County
Vital Statistics
3225 University Blvd., South
Jacksonville, Florida
Benefits The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please Be AdvisedYour responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.