Requisition No: 833627 

Agency: Children and Families

Working Title: STAFF ASSISTANT (Pending Reclassification)- 60009993

 Pay Plan: Career Service

Position Number: 60009993 

Salary: $42,500 

Posting Closing Date: 07/22/2024 

Total Compensation Estimator Tool

Staffing Assistant

Department of Children and Families

Tallahassee, Florida

Current employees will be compensated in accordance with the DCF salary policy.

What you will do:

This is work providing high-level administrative support to the Background Screening Program Director, by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This position works independently and in teams to accomplish objectives established by the Department's Mission: to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

How you will make an impact:

Typical duties for the Background Screening Unit, Staff Assist Position include:

• Performs Administrative Activities by approving requests, handling paperwork, and performing day-to day administrative tasks for the Director.
• Effectively manages the executive office as well as the calendar and daily flow-of-business for the supervising executive as indicated.
• Manages all travel, meeting, and purchasing activities as indicated by coordinating and completing administrative processes associated with them for the managing executive and his/her immediate executive circle and direct reports as indicated.
• Manage the inventory of and coordinate the purchasing of supplies and distribute to staff, as appropriate.
• Responsible for assisting with office scheduling and time management activities, and for maintaining office calendars and coordinating schedules with office staff.
• Assembles and summarizes information from files, documents, or other sources for use by the professional staff.
• Assists the Director with special projects to maintain efficient operation.
• Effectively coordinates intraoffice and interoffice communications and collaborations as indicated.

Minimum Qualifications:

• Two years of secretarial or clerical work experience.
• College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

Desired Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices; office procedures and practices; data collection, and the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data.
• Ability to prepare correspondence and administrative reports.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work assignments.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to independently organize, plan and coordinate multiple work assignments.
• Ability to communicate with and maintain effective working relationships with other departments and agencies.
• Ability to assist in processing hiring packets and communicate effectively with potential employees.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

About Department of Children and Families:

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. 

To learn more please visit https://www.myflfamilies.com/.

• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
• The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
• We hire only U.S. citizens and lawfully authorized alien workers.
• Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment

SELECTIVE SERVICE:  Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

People First populates the following at the bottom:

The State of Florida is an Equal Opportunity/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center at 1-877-562-7287. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

Pursuant to Chapter 295, F.S., veterans and veterans’ preference eligible persons may receive preference in employment and are encouraged to apply. For applicants claiming Veterans' Preference, please attach your supporting documentation when you apply for a vacancy. Applicants may also fax their supporting documentation to People First at 1-888-403-2110 by the closing date of the advertisement.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.