Position Overview

The Illinois Department of Corrections at Hill Correctional Center is seeking a detailed and energetic Office Associate. The ideal candidate will serve as the Office Associate to the Records Office that is providing services for a growing population of individuals in custody. The person selected for this position will perform complex clerical functions, sentence calculations, and a variety of keyboarding and text-editing duties in inputting confidential information into the Offender 360 system. We encourage all qualified applicants to apply.

Job Responsibilities

• Performs complex sentence calculations including revocations/restorations of good conduct credits.
• Performs various data entry of calculations and time adjustments.
• Maintains individuals in custody master files.
• Ensures comprehensive knowledge of computer programs and client server applications such as CHAMPS, ARTS and Disciplinary Tracking.
• Maintains a flimsy and keeps an accurate account of individuals in custody with both the Available Bed Count and Record Office Count Sheet.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school AND two (2) year of related office experience.
• Requires the ability to keyboard 45 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of experience in working with confidential material.
• Prefers at least one (1) year of experience in alpha-numeric sequencing.
• Prefers at least one (1) year of experience in operating common office equipment such as multi line phone systems, copiers, fax machines, and scanners.
• Prefers at least one (1) year of experience in troubleshooting common office equipment such as copiers, fax machines, and scanners.
• Prefers at least one (1) year of experience in using Microsoft Office programs such as Word and Outlook or similar like computer programs for word processing and email.
• Prefers at least one (1) year of experience in talking to the public about rules/guidelines followed by employer in order to get to an appropriate end result.
• Prefers at least one (1) year of experience in reading, interpreting, and applying rules and/or guidelines of an organization.
• Prefers at least one (1) year of experience using basic mathematics in the workplace.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.