Position Overview

The Executive II within the Department of Corrections’ Contract Management Unit serves as the technical lead on organizing, planning and obligating a wide variety of programming and contractual agreements. The ideal candidate will help provide professional guidance, administrative oversight, and quality control reviews for staff engaged in the contracting process. The atmosphere is fast paced and evolving with the transformation in criminal justice. This employment opportunity boasts an expansive portfolio of contracts and initiatives dedicated to helping IDOC fulfill its mission. We welcome interested applicants who can help lead or manage our contracting processes.

Job Responsibilities

• Organizes, plans, drafts, controls and direct activities of competes of contract and Contract Obligation Documents (COD).
• Evaluate and monitor the Agency and Center’s contract to ensure adequate contract management interpret implications of contract terms and monitoring of same for management.
• Verify that all Contract Management process are properly performed.
• Control, coordinate and monitors SAP, BidBuy for Shared Services Contracts including, GO, Field Services, OAEVS, School District, DOC, DJJ and PRG, Real Property leases, Interagency agreements and religious and legal service contracts, amendments and renewals.
• Plan for the direct utilization of various budget reporting processes related to contracts, leases, FOIA requests and other special procurement issues.
• Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Special Skills

• Of the two (2) years required, requires two (2) year of administrative oversight of contractual agreements or business processes in a public or business organization and direct procurement experience in a public or business organization.
• Requires working knowledge of State SAP and SAMS accounting systems.
• Requires working knowledge of state procurement laws, regulations, procedures, and processes.
• Requires working knowledge of the functions of State government and of the character of relationships between the executive branch with the other branches, and between the State and higher and lower levels of government.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college preferably with courses in business or public administration.
• Requires two (2) years of responsible administrative experience in a public or business organization.

Preferred Qualifications

• Prefers at least three (3) years of finance administration experience.
• Prefers at least two (2) years of work experience in a public safety or similar like organization.
• Prefers at least three (3) years of functional and/or supervisory experience overseeing three (3) or more staff.
• Prefers at least two (2) years of experience in drafting contractual language.
• Prefers at least two (2) years of experience in contract review and evaluation.
• Prefers at least two (2) years of experience utilizing independent research skills such as introducing a new procedure to improve efficiency in the amount of time processing procurement documents.
• Prefers at least two (2) years of experience demonstrating strong ability to present technical and high-level concepts and solutions to internal and external team members with varying degrees of technical knowledge.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Benefits

The hours are 37.5 hours/week, flexible (including the potential for hybrid remote work after a probationary period) and includes 25 paid days off plus 13 paid holidays the first year of employment. In addition to a competitive salary, State employees receive extensive benefits including pension and retirement benefits, deferred compensation, health/vision/dental benefits with no waiting period, educational loan forgiveness and reimbursement, purchasing power to buy products right from your paycheck and pay over time, loans at affordable rates, insurance (including auto, home, and pet), exclusive discounts, professional development and paid training, and parental leave including adoption benefits. These are just a few of the many perks available to all State employees.