Agency : Environmental Protection Agency

Closing Date / Time : 08 / 07 / 2024

Salary : Anticipated Starting Salary $3,852.00 / Month, Full Range $3,852-$5,046 Monthly

Job Type : Salaried

County : Cook

Number of Vacancies : 1

Plan / BU : RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement / labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 40074

Please upload a copy of your official / unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application.

Note : The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.

Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Position Overview

Office / Administrative Support, Northern Region / Des Plaines Unit is seeking an Office Associate,

Option 2. This position performs a variety of complex and specialized clerical duties. The ideal

candidate for this position will be organized, detailed and possess the ability to adapt to change in a

collaborative, fast paced environment. The ideal candidate will also need to be able to communicate

effectively verbally, electronically and in writing with both internal and external stakeholders.

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits

package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement

benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

We invite all qualified candidates to apply.

Essential Functions

35% 1. Performs a variety of complex and specialized clerical duties for the Northern Region / Des Plaines Regional Office.

• Utilizing a personal computer and related office equipment to prepare materials from handwritten drafts and hard copy including : charts, statistical reports, correspondence, memos, technical reports, tables, miscellaneous forms, and travel vouchers for the technical / professional staff.
• Proofreads material for accuracy of spelling, grammar, punctuation, and format.
• Performs Regional Office database file maintenance.
• Compiles and produces reports from databases, utilizing required knowledge of specialized terms to ensure clarity and accuracy.
• Inputs data and maintains vehicle travel software as required.

Essential Functions-Continued

30% 2. Receives, screens and directs incoming telephone calls from general public and Agency staff.

• Provides authorized general information concerning operations and personnel.
• Handles citizen complaints and inquiries by telephone, or in person by referring to appropriate Agency staff or proper authority ensures prompt and courteous.
• Answers inquiries of a nontechnical nature in person or by phone, exercising discretion and judgment in referring sensitive issues, complex technical matters, and policy concerns to the appropriate managers.

Essential Functions-Continued

20% 3. Maintains complex and specialized filing systems.

• Utilizing Agency established methods and procedures ensures files are properly maintained.
• Maintains written methods and procedures manuals

Essential Functions-Continued

10% 4. Receives, opens, sorts and distributes incoming mail, posts outgoing mail and maintains procedure manual for specialized mailing practices.

Assists with ordering and maintaining off supply inventory as requested.

Essential Functions-Continued

05% 5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school
• And two years of office experience.
• Requires skill in keyboarding accurately at 45 words per minute.

Preferred Qualifications (In Order of Significance)

1. Prefers extensive knowledge of office practices, procedures, and programs.

2. Prefers extensive knowledge of composition, grammar, spelling and punctuation.

3. Prefers working knowledge of basic mathematics.

4. Prefers elementary knowledge of agency programs, rules and regulations.

5. Prefers ability to follow oral or written instructions.

6. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

7. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

Employment Conditions

• Requires the ability to pass a name-based background check.
• Overtime is a condition of employment, and you may be requested or required / mandated to work overtime including scheduled, unscheduled, or last-minute overtime.

This requires the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours : 8 : 30 am - 5 : 00 pm Monday - Friday

Work Location : 9511 W Harrison Street, Des Plaines, Illinois, 60016

Agency Contact : Joe Mercier

Joe Mercier

Email : Joseph.Mercier@illinois.gov

Phone # : 217-785-2361

Posting Group : Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

Agency Statement : The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life.

IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.

jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.

If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources :

State employees : Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees : on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s).

You may receive emails from the following addresses :

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Last updated : 2024-07-24