Salary : $47,008.00 - $69,118.40 Annually
Location : Des Moines - 50321 - Polk County, IA
Job Type: Full-time
Job Number: 24-04091
Agency: 427 Department of Inspections, Appeals & Licensing
Opening Date: 05/31/2024
Closing Date: 6/10/2024 11:59 PM Central
LinkedIn Tag: #LI-POST
Point of Contact: Adam Lathrop; 515-725-2344
Job Description

Are you an experienced administrative support professional seeking a career that combines professional achievement with a sense of purpose? The Iowa Department of Inspections, Appeals, and Licensing (DIAL) is seeking a highly motivated, skilled, solution-oriented, and enthusiastic professional to join the Iowa Occupational Safety and Health Administration Team as an Administrative Assistant 2 . If you are passionate about making a positive impact, eager to contribute to a safer and healthier Iowa, and value work-life balance, this opportunity is for you!

Who We Are
At DIAL, our mission is to Achieve Compliance Through Education, Regulation, and Due Process for a Safe and Healthy Iowa. We strive to be an effective, efficient, and approachable regulatory agency. DIAL is comprised of eight core operational divisions, including Administrative Hearings, Health & Safety, Licensing, and more. We're not just a regulatory agency, we're a team dedicated to protecting the health, safety, and overall well-being of Iowans.

Position Overview
As an Administrative Assistant 2 in the Iowa OSHA division, you will work under the supervision of the Division Administrator at our central office near Valley Junction in Des Moines, Iowa. You will provide administrative support to Iowa OSHA Administrator; 13 Safety/Health Consultants; 12 Industrial Hygienists; and other OSHA management staff. This position provides current statistical data to OSHA management and to the State Legislature during session. Typical work includes running reports, reviewing data and preparing reports for the Regional OSHA office. Other work includes reviewing case-file input, preparing citations for management signatures entering abatement, payment, and other information into our software portal.

What We're Seeking
We're looking for a motivated and organized administrative professional who is passionate about delivering high-quality administrative support to help us continue to contribute the safety and health of Iowa's Employees. Successful candidates will possess the following skills and abilities:

• Possesses a high level of organization skills
• Works collaboratively with a diverse group of talented professionals
• Communicates effectively across multiple stakeholder levels
• Displays high standards of professional conduct
• Detail-oriented and is highly responsive to colleagues and stakeholders

Responsibilities
You will be an integral member of our team, providing support of the agency's operations by:

• Running a variety of reports throughout the year for both internal, and external stakeholders
• Communicate with IOSHA Clientele helping them submit documents, schedule conferences, etc.
• Supporting Compliance Safety & Health Officers with case file information, and storage
• Help leadership in analyzing operational problems and giving input on timely, effective, and economical solutions.
• Help with maintaining the Iowa OSHA website and assisting in the development of forms, spreadsheets, templates, brochures, etc. utilizing applicable software products.
• Performs additional job duties and responsibilities for mail sorting/distribution and check cashing procedures within Iowa OSHA.

What We Offer
Joining DIAL means contributing to a safer and healthier Iowa, and in return, you will enjoy:

• Robust benefits, including excellent health, dental, life and vision insurance.
• Teleworking options after the first six months.
• Generous paid time off, including vacation, paid holidays, and sick leave accrual.
• Opportunities for professional development.
• Flexible Spending Accounts for medical and dependent care.
• Iowa Public Employee Retirement System (IPERS) Retirement Package.
• Optional 401A plan with employer contribution.
• Retirement Investors Club (Employer Sponsored Retirement Plan).
• Employee Assistance Program for support when you need it most.
• Access to an on-site employee fitness center
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)

For additional information on benefits
Apply today and be part of a team making a difference in Iowa!
Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
2. A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on this .
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyGain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02

PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel,and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations;reviewing operating records/reports and evaluating their effectiveness)?

• I have not graduated from an accredited four-year college or university with a bachelor's degree in any field
• Less than 12 months of the administrative support work identified
• 12 months or more of the administrative support work identified

04

How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports;organizing files; scheduling meetings/appointments; arranging travel; processing travel claims;ordering supplies/equipment) or technical support work (e.g., determining budget, personnel,and equipment needs; compiling/evaluating statistical, historical, economic, business, financialor technical program data; interpreting or securing compliance with laws, rules and regulations;reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience.

• I do not have any of the combined education and/or experience
• Less than five years of the combined education and/or experience
• Five years or more of the combined education and/or experience

05

Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa?

• I am not a current State of Iowa employee
• I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa
• Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa
• 12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

Required Question