The Office of Attorney General/Litigation Division has a vacancy. The position will be domiciled in Alexandria, Louisiana, Rapides Parish. Offers of employment are contingent upon satisfactory background check, reference verifications, and drug test.

Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received - Your application has been submitted successfully.
• Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
• Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
• Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.
• Position Filled - Someone has been selected for the position.
• Position Canceled - The agency has decided not to fill the position. 

Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply.
 
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795. 
For further information about this vacancy, please contact:

MINIMUM QUALIFICATIONS:

• One year of experience in which secretary work was a major duty; 
• High school diploma; 
• Must possess a valid driver's license.

• Ability to multi-task, prioritize, and effectively manage time;
• Must be professional, responsible, reliable, and discreet;
• Knowledge of legal documents and terminology;
• Proficient with computer and word processing software;
• Detail-oriented and self-motivated.

The duties of the Secretary shall include, but are not limited to the following: 

• Perform recurring duties independently;
• Organize and maintain paper and electronic records;
• Maintain the administrative records for time, travel, and expenses;
• Schedule and create calendar invites for meetings, hearings, and other appearances.

The position of Secretary may consist of, but are not limited to, the following duties:

• Answer telephone call, take messages, and direct calls to appropriate staff;
• Prepare, proofread, and edit correspondence, reports, and other materials;
• Ensure all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party;
• Establish and maintain electronic files for identifying, recording, and classifying stored data; 
• Extract, assemble, and merge stored information to create new documents;
• Prepare materials needed for meetings, such as agendas, handouts, binders, etc.;
• Operate all office equipment necessary for the production of documents and records.