Salary: $26,385.00 - $34,150.00 Annually
Location : Williamsburg County, SC
Job Type: FTE - Full-Time
Job Number: 165840
Agency: Williamsburg Technical College
Opening Date: 06/12/2024
Closing Date: Continuous
Class Code:: AA50
Slot Number:: 0003
Position Number:: 093206
Normal Work Schedule:: Other
Pay Band: Band 3
Opening Date: 06/12/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Qualified applicants meeting minimum requirements must apply online at www.careers.sc.gov. Please complete the state application to include current and previous work history and education sections of the state application. A resume must also be included, but will not substitute for the completed state application. Copies of certifications and transcripts must also be included to be considered. To claim Veterans Preference, all eligible persons must select their veteran' status on the application and submit DD Form 214, Certificate of Release or Discharge from Active Duty, upon request and prior to an interview. Those persons claiming veteran status without accompanying documentation (DD Form 214) shall not receive preference. "Veteran" means a person who served in any branch of the United States Armed Forces on active duty, for reasons other than training, and was discharged under honorable conditions. Williamsburg Technical College, 601 MLK Jr. Ave. Kingstree, SC 29556 EOE/AA Position will remain open until filled.
Normal Work Schedule (Other):: Minimum of 37.5 work hours per week. Overnight and field trip travel required. Must be able to work a flexible schedule to include Saturdays.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities

Reporting to the Director of Upward Bound, the Administrative Specialist is responsible for performing administrative, business/financial management and support services for the Upward Bound division of the college.
DUTIES AND RESPONSIBILITIES:
•Performs a variety of administrative support and office duties, to include, but not limited to, establish and maintains records and files of program participants utilizing database software and spreadsheets to develop and maintain records while maintaining confidentiality. Assign and submit students' MIS Code information to Data Entry Department, submit data on staff members, new and returning students.
•Coordinate travel arrangements for Upward Bound staff under the guidance of grant director. Prepare, maintains, and generates travel records, reimbursement, and expense reports. Prepares purchase requisitions request and maintain office supplies, and materials. Maintains inventory of electronic devices, monitor the distribution of supplies and devices within the department. Responsible for petty cash, reimbursement memos, and minimal fiscal activities as required for day-to-day productivity.
•Responsible for wide variety of office correspondence to include, but not limited to, meeting minutes, ensuring accuracy and proper dissemination of materials to appropriate staff. Assist with Annual Performance Report and Grant Proposal submission processes.
•Prepare student and part time staff time sheets and student stipends. Ensure accurate work time, absences, and student attendance is recorded. Ensure proper submission for reimbursement to staff and students as directed by grant budget. Responsible for coordination of classroom/office space and acts as liaison for department with other College departments. Attend yearly staff development and training. Other duties as assigned and required.
Minimum and Additional Requirements

A high school diploma. Related clerical experience may be substituted for a high school diploma. SBTCE minimum requirements: Associates degree or a high school diploma plus 2 years of related work experience. Selected positions may require the ability to type at a corrected rate of 35-55 wpm and/or basic knowledge of computer operations.
Preferred Qualifications

Prefer a bachelor's degree plus 1-year experience or an associate's degree plus 3 years of related work experience in a related field and/or educational setting. Prefer proficiency with budget/expense management using financial software. Possess the ability to manage database systems such as Blumen and Colleague.
Additional Comments

Williamsburg Technical College is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), national origin, age (40 or older), disability, or genetic information. For inquiries regarding the non-discrimination policies, or if an accommodation is needed to participate in the application process, please contact, Sydney Roberts, Human Resources Manager, at 843-355-4122.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.